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Facilities Manager for Floating Doctors in Bocas Del Toro, Panama

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Floating Doctors | Bocas del Toro, Panama
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Floating Doctors


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Published 22 days ago

Accommodations, Meals, potential for living stipend

The Facilities Manager (FM) is a vital part of the boat that keeps everyone afloat at Floating Doctors. As the FM, your job is to ensure all grounds, boats, and systems are safe at all times. You may not be an expert in all the systems that you are responsible for, but you know who to call and how to trouble-shoot any issue that comes up. You are a problem-solver to the core and know when to call in expert advice. You are responsible for coordinating food, gas, and supply purchases for the Base. You will help monitor and coordinate repairs, address and problem-solve safety and resource concerns, and ensure that our grounds and kitchen crews are guided in their duties. 


Minimum Commitment: 6 Months

Start Date: Flexible

Benefits: Housing, Meals, Living Stipend


Responsibilities:

  • Work with other Floating Doctors Leadership & Volunteers
  • Submit expense reports, requests for funds, or other requested reports in a timely fashion
  • Conduct boat safety/facilities briefing at New Volunteer orientation
  • Coordinate regular emergency training drills
  • Update and develop facilities guidelines and protocols
  • Coordinate with Operations Manager and other leadership for emergency transportation needs or rescues
  • Occasionally participate in clinical deployments as needed for translation or logistics assistance
  • Maintain good communication with volunteers / leadership to address maintenance issues in a timely fashion


  • Supervise Panamanian Base Staff: Grounds Crew, Kitchen Crew, Boat Captains and Night Watchmen/Security 
  • Confirm weekly hours for direct reporting employees
  • Ensure adherence by staff to protocols and fulfillment of job duties
  • Coordinating training for new staff or continued development for existing staff
  • Handle performance issues as needed
  • Coordinate with other management team to resolve employee issues

  • Oversee Kitchen 
  • Ensure low wastage
  • Conduct ongoing optimization/cost-reduction training
  • Ensure equipment is maintained in good repair and order
  • Oversee food & produce ordering/delivery
  • Oversee Marine Infrastructure: Boats, Docks, Maritime Equipment
  • Ensure boats and associated equipment are kept in working order and that repairs are conducted promptly and well
  • Ensure regular maintenance is completed
  • Coordinate major repairs and seek sources of support for upgrades or replacements
  • Work to develop and expand our fleet and marine facilities
  • Ensure docks and dock facilities are maintained and in good repair 
  • Occasionally drive boats on clinical deployments (if qualified)


  • Oversee Volunteer Base:
  • Ensure that the Volunteer Base is maintained in good repair
  • Manage repairs promptly 
  • Ensure cleaning staff conduct scheduled daily/weekly cleaning 
  • Ensure regular/ annual maintenance (solar battery bank inspection, fire extinguisher recertification, smoke alarm battery change, fumigation, etc.) 
  • Coordinate facility consumables replacement (cleaning supplies, propane gas, etc.)
  • Coordinate with Onsite Management and Executive teams to promote facilities development and expansion


  • Control Fuel Supply
  • Hold the key to the fuel locker and dispense / track fuel usage according to protocol
  • Ensure accuracy of requested fuel amounts /audit of fuel log
  • Coordinate the purchase and delivery of fuel supply


Qualifications:

  • Experience in Management / Facilities Management Desirable
  • Must have Spanish and English proficiency
  • Excellent personnel management skills and conflict resolution skills
  • Effective communication skills both written and verbal 
  • Proficient with MS Office
  • Safety-oriented and good situational awareness
  • Excellent organization and collaboration skills
  • Able to work with people of diverse backgrounds
  • Must be able to act calmly and effectively in busy, highly dynamic environments
  • Physically able to lift at least 35 pounds and carry it 100 yards; able to get into and out of small boats unassisted
  • Small boat driving experience a strong plus
  • Willingness to occasionally undertake prolonged small boat journeys in inclement weather and sleep overnight in remote wilderness settings.

The Facilities Manager (FM) is a vital part of the boat that keeps everyone afloat at Floating Doctors. As the FM, your job is to ensure all grounds, boats, and systems are safe at all times. You may not be an expert in all the systems that you are…

Details at a glance

  • On-site Location
  • Paid

How to Apply

For inquiry into this position, please contact our Director of Volunteer Resources, Jolie LaBrot, at jolie@floatingdoctors.com.

For inquiry into this position, please contact our Director of Volunteer Resources, Jolie LaBrot, at jolie@floatingdoctors.com.

Location

Floating Doctors Base, Bocas del Toro, PA

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