Academic Credits


Hours per week

12-20 hours per week



Application Deadline



9650 Rockville Pike
United States


Assist the FASEB Office of Scientific Meetings and Conferences (OSMC) meetings staff with meeting(s) preparation and execution. Please find a general overview of possible tasks and responsibilities below. Actual assignments depend on the individual project cycle at the time of the internship.

General Tasks and Responsibilities

General Logistics Support

·        Assist in the preparation of poster session logistics – numbers, pins, etc.

·        Prepare pre-con staff packets.

·        Produce/proof signage and/or sign inserts.

·        Coordinate packing and shipping of conference materials.


·        Work with Meetings Team to maintain staff housing list.

·        Coordinate with Meetings Team to create VIP housing list.

Program Support

·        Test/ Update abstract submission site, instructions, and guidelines.

·        Collect bios, abstracts, speaker materials.

·        Maintain speakers and awardee spreadsheets and prepares letters and reimbursement forms/procedures.

·        Assist in the development of meeting content, updates and posts information for website and mobile app.

·        Prepare call for abstracts, save the date, promotional material, flyers, forms, and slides.

·        Collect material for development of Program and Addendum.

·        Prepare schedule, general information, and special functions section of program.

·        Compile program/abstract book. 


·        Assist Registrar with all general registration processes as needed/assigned.

·        Assist in assembling attendee materials, e.g. producing badges and any associated info cards and organizing registration materials for on-site distribution.

Vendor Management

·        Assist with preparing RFPs.

·        Compile incoming proposals for review.

·        Assist in finalizing arrangements with various meeting vendors (decorator, audiovisual, hotel, supplies).

Other Job Functions

·        Perform various administrative duties including but not limited to: Preparation of, proofing and editing correspondence; coordinating mailings; responding to routine questions and requests for information.

·        Special projects as assigned.

·        May assist in on-site execution of local events.

Basic Qualifications

·        Experience with Microsoft Office Suite.

·        High degree of professionalism.

·        Strong organizing skills.

·        Ability to prioritize and handle a variety of projects simultaneously.

·        Ability to work effectively both individually and in a team.

·        Good research and writing skills.

·        Excellent verbal communication skills.

·        Ability to learn new technologies and processes quickly.

Work Location/Hours

·        In-office support at Bethesda location only.

·        Flexible on days in office.

·        Generally looking for 12-20 hours of support/week.

Program Components:

·        Non-paid internship.

·        Start date flexible.

·        Assigned contact at organization for internship duration.

·        Performance evaluation at end of internships available upon request.

How To Apply

Please submit a resume and cover letter to or visit to fill out an application