Auction Coordinator/Seasonal

Job Type

Part Time

Salary

Details: 200 – 225 total hours paying $21.50/hour.

Published

11/06/2018

Application Deadline

11/20/2018

Address

6532 Phinney Avenue N
Seattle
WA

United States

Description

Position Overview

PNA seeks a dynamic Auction Coordinator whose experience and philosophy closely align with the PNA’s mission and values. The Auction is led by PNA’s Events Manager and will be supported by the Auction Coordinator and members of the Development Team.


The PNA auction is our biggest fundraising event and a great neighborhood party. The event raises nearly $100,000 which support PNA programs for children, seniors, and the entire community. Over 300 individuals attend the event to participate in a robust silent and live auction and a variety of unique opportunities such as a wine grab.


The Auction Coordinator reports to the Event Manager.


About the Phinney Neighborhood Association

The mission of the Phinney Neighborhood Association (PNA) is to build, engage, and support our diverse community through programs, services, and activities that connect neighbors and foster civic engagement. 


Headquartered in a former elementary school, the PNA has developed an active community center that not only serves as a focus of the Phinney/Greenwood neighborhood, but offers programs and activities that reach far beyond the immediate neighborhood, at five different sites in Phinney, Greenwood, and Ballard. Current programs include four preschool cooperatives, a licensed preschool and school age program at Whittier Elementary, a hot meal program, programs for seniors, including the Greenwood Senior Center, PNA Village, a Community Technology Center, an art gallery, a tool lending library, a community education program, a business membership program, family memberships, room rentals, and countless special events that bring friends and neighbors together. We co-sponsor a summer farmer’s market and weekly contra dancing and folk music concerts. PNA serves over 25,000 people each year, has 80 staff, 1,500 volunteers, and an annual budget of $3 million.


Essential Responsibilities

·        Assist the Event Manager on all aspects of the PNA Auction which takes place on May 4, 2019, including:

o  Supporting procurement and organizing items for the silent and live auction

o  Data entry and tracking for auction items, ticket sales, donor and bidder information

o  Supporting the event theme through decoration arrangement and procurement

o  Organizing work parties and providing support for the auction committee

o  Week of operation of the auction including set up and take down

o  Support post event stewardship of donors and organization

o  Other duties as assigned

·        Working with Development Director, provide input and tracking for event budgets

·        Working with Volunteer Programs Manager, recruit, coordinate, supervise and acknowledge auction volunteers

·        Working with Marketing Director, oversee and coordinate event promotion including website, emails, social media, the quarterly newspaper,  and press releases

·        Prepare and distribute event evaluation reports as appropriate

·        Other duties as assigned


Qualifications

·        Minimum of 2 years of event coordination experience, experience within nonprofit auctions preferred

·        Ability to work under pressure, meet deadlines, and manage multiple tasks

·        Excellent interpersonal communication skills

·        Strong organizational skills, with the ability to improvise

·        High level of computer literacy including Microsoft Office suite (Excel, Word, PowerPoint), knowledge of Salesforce and Greater Giving a plus

·        Ability to work independently in an open office environment

·        Excellent decision making and critical thinking skills

·        Team-orientation and appreciation for community-building mission of the PNA

·        Position requires occasional lifting of up to 25 pounds, including room set-up and take down, and ability to climb stairs.

Compensation

This is a seasonal position from November – May. The position requires 200 – 225 total hours paying $21.50/hour. Weekly hours will fluctuate depending on auction needs and include evenings and weekends. The most work will occur from January – May. Benefits include: 401(k) plan with employer match; paid sick leave; self-paid Aflac products; and a free PNA household membership with reduced costs for classes and room rentals. The PNA is an Equal Opportunity Employer working towards a culturally-diverse work place. Applicants representing the diversity of our community are encouraged to apply.


To Apply

Please email a cover letter indicating your interest, how you meet the minimum qualifications, and a resume to hr@phinneycenter.org. Position open until filled; preference given to candidates who apply by November 20th, 2018 at 5 pm.

Questions can be directed to Mary Campbell at maryc@phinneycenter.org      

 

Benefits

401(k) plan with employer match; paid sick leave; self-paid Aflac products; and a free PNA household membership with reduced costs for classes and room rentals.

Level of Language Proficiency

English

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

hr@phinneycenter.org
http://www.phinneycenter.org

email a cover letter indicating your interest, how you meet the minimum qualifications, and a resume to hr@phinneycenter.org. Position open until filled; preference given to candidates who apply by November 20th, 2018 at 5 pm.


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