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Cape Eleuthera Foundation, Inc. is a 501(c)(3) nonprofit founded in 1997 to support transformational educational experiences with the mission of leadership effecting change on the island of Eleuthera in the Bahamas. The Foundation’s Philadelphia-based team raises funds to help young people realize their potential, explore academics outside of traditional classroom walls, gain perspective on cultures different than their own and make a positive impact on their world. The Island School and High School Semester and Summer Term, Deep Creek Middle School, Elementary Learning Center, and Community Engagement and Partnerships deliver unique educational journeys in conjunction with the authentic and meaningful work our organization undertakes in research and sustainable development at the Cape Eleuthera Institute, our research and innovation hub. We are reimagining what education is for, and redesigning how education is delivered.

We are looking for a self-motivated and detail-oriented individual to join our small team in Philadelphia as the Semester and Summer Term Admissions Associate. This multifaceted position requires significant travel, skills in digital, written and oral communications, demonstrated administrative skills, event coordination, and strong organizational skills. The Semester and Summer Term Admissions Associate will serve as the primary contact for all applicants and their families, aid in the recruitment and application process of prospective Island School students, and support program-related marketing efforts. This position will report to the Director of Semester and Summer Term Admissions, while working collaboratively with peers at the Cape Eleuthera Foundation and The Island School. Start date for this position is August 1, 2022 or potentially earlier.

Responsibilities*

*This is an overview of the position, but responsibilities are not limited to the following:

Admissions

Work with Director of Semester and Summer Term Admissions to plan and execute admission events, including in-person and virtual nationwide receptions and school visits
Travel nationwide to execute the majority of Admissions-related events during recruiting season running from October-January
Alongside Alumni Relations Manager, strategize ways to incorporate program alumni as ambassadors of The Island School programs
Represent The Island School with on-stage or on-screen, small groups, and one-on-one interactions
Strong presence in various aspects of the admissions process including management of working applications and support through completion, reading applications, and participation in the selection committee
Manage enrolled student paperwork received through email, airSlate, and postal mail
Oversee and support enrolled students and their families through the completion of enrollment paperwork

Communications

Works strategically to integrate our CRM systems and platforms (Salesforce, Mailchimp, and social media accounts) for efficient and combined use to execute marketing, fundraising, and recruiting efforts
Supports program-related marketing efforts in coordination with the on-island Communications Team
Oversees all materials and messaging for admissions-related communications

Contribute to the production of internal publications, alumni newsletters, college matriculation, and organizational updates

Event Coordination

Admissions events support as outlined above
General support, if necessary, for on-island and stateside events throughout the year (Family Weekend, Conferences, Board Meetings, Reunions, other Island School programming, etc.

Database Management and Office Administration

Additional admissions administrative support outlined above
Significant database support through inputting and updating information and maintaining database reports of all program alumni and admission processes. This is done in coordination with the Advancement Assistant.
Respond to email and phone inquiries from interested and current partnership programs, schools, and students and families

Skills and Qualifications

A university degree and/or an equivalent combination of education
Demonstrated ability to take initiative and work independently
Excellent written and oral communication skills
Demonstrated administrative and organizational skills
Ability to engage with age groups ranging from high school students and up
Comfortable with public speaking in front of age groups ranging from high school students and up
Ability to manage multiple projects and adapt to accommodate delegated tasks
Values and successfully navigates both independent projects and group collaborations
Proficient in Microsoft Office, Google Suite, MailChimp
Experience with Salesforce and airSlate is preferred