Administrative Assistants for Executive Suite

Job Type

Full Time


Details: Commensurate with experience




741 Broadway
Corporate Office, 2nd Floor
New Jersey
United States



This is a critically important role. In order to be successful in this position, you will be a highly resourceful individual with strong time management skills, emotional intelligence, self-motivation, and an effective organizer. All employees are responsible for practicing good risk management, and excellent customer service.

Essential job functions include but are not limited to the following:

  • Types correspondence, reports, files, photocopies, faxes, scheduled appointments, prepares check requests, petty cash, purchase orders, dietary requests, and transcribes minutes from meetings as necessary
  • Organize payroll timesheets for staff reporting to the designated Executive
  • Maintains confidential records, as well as maintaining the confidentiality of the material in the office
  • Schedules and confirms appointments and arrangements for conferences including travel and hotel accommodations
  • Performs other selected duties relevant to the smooth support of administrative operations as necessary
  • Full-Time employment requires the ability to work a minimum of 40 hours per week.
  • Ability to work on a rotating shift schedule. Overtime, and standby status may be required at times to meet operational needs.

Education/ Experience:

  • Bachelor’s degree in business, journalism, social sciences or related field
  • 3-5 years of experience supporting a senior level staff (preferably in a healthcare setting)
  • Must be proficient in using MS Office products
  • Demonstrated ability to manage multiple complex tasks accurately and within the assigned time period
  • Demonstrated ability to work independently with minimal direction, perform detailed assignments, and accurately compile information


We offer a comprehensive benefits package for our employees including:

  • Medical Insurance
  • Life Insurance
  • Dental Insurance
  • Vacation Days
  • Sick Days
  • Personal Days
  • Paid Holidays
  • Credit Union
  • 401(k)
  • Short-Term/ Long-Term Disability
  • Supplemental Insurance Policies
  • Employee Assistance Program

Level of Language Proficiency

Bi-lingual applicants are encouraged to apply.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Equal Opportunity Employer M/F/D/V. Please send your cover letter and resume to: or Fax to: 973-677-1590.