Job

Event Operations Manager

On-site
Work must be performed in or near New York, NY
Logo of Human Rights Foundation

New
|
Published 28 days ago

Details at a Glance

Time Commitment
Full Time Schedule
Job Type
Contract
Start Date
March 4, 2024
Education
4-Year Degree Required
Compensation
Up to USD $6,000 / month
Contract to hire position with a compensation of $24,000 for the entire duration of the contract. The contract starts on March 4 and concludes on June 28.

Description

Job Overview

The Human Rights Foundation (HRF) has created a new role for a New York-based Event Operations Manager. This person will be responsible for organizing and actioning on large amounts of information that are integral to successful event execution. Key responsibilities include: organizing build plans, overseeing event-related purchasing and shipping, and creating event job guides. The Event Operations Manager will report to the VP of Events and liaise frequently with other departments to ensure information is accurately documented and is actionable.


Responsibilities and Expectations

Specific duties include, but may not be limited to:

  • Manage and contribute to production information (location deck, production book, travel tracker, EventsAir) to ensure alignment across teams
  • Manage and coordinate production purchasing process for event materials and direct production coordinators in procurement process, purchasing as needed
  • Managing tracking documents (shipping tracker, packing list, location deck, purchasing request forms) to ensure data integrity and distribution to needed parties
  • Distribute planning documents to relevant parties, including event books, buildout plans, and job guides
  • Support Director of Events in creating job guides and role related documentation including volunteer scheduling on EventsAir
  • Support logistics team in documenting hotel arrangements and ensure that guest needs are properly tracked in an easy to use system (EventsAir or Airtable)
  • Update event management platform (EventsAir) and integrations to other platforms such as salesforce
  • Support the events team in ensuring that all technical needs for events are aligned with programming
  • Contributes to pre and post-event production plans, reports, and documentation related to event operations (transportation plans, speaker flight tracking, site plans, etc.)
  • Work with events team to make sure that all event materials are inventoried and accounted for after each event
  • Think systematically and build solutions to increase workplace efficiency in various platforms that may include Monday.com, Airtable, and Eventsair


Qualifications

  • BA in business, management, or related field, from an accredited college or university
  • 3-5 years of event operations or other relevant experience
  • Proven ability to solve problems creatively
  • Proficiency with a wide range of software tools
  • Experience managing large amounts of information into concise, actionable plans
  • Excellent communication skills and comfort managing multiple tasks with an upbeat attitude
  • Must be comfortable performing production-related tasks on-the-ground during Event Days, with ability to lift 25 lbs
  • Live event experience a plus
  • Travel required 10%

Job Overview

The Human Rights Foundation (HRF) has created a new role for a New York-based Event Operations Manager. This person will be responsible for organizing and actioning on large amounts of information that are integral to…

Location

On-site
New York, NY, USA

Apply to This Job

Instructions:

Please send a cover letter, resume, and a list of 3 business references to jobs@hrf.org with the subject line: Application - Event Operations Manager - NY, NY for immediate consideration.

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