Administration Manager

Job Type

Full Time


Details: Compensation, including benefits, is competitive and commensurate with qualifications and experience.



Start Date


Application Deadline



352 Seventh Av Suite 301
New York
New York
United States


Position Summary: This position provides a unique opportunity to work in and support all aspects of non-profit management. From Programming and Finance to Board Relations and Development, the Administration Manager will directly report to the Chief Operating Officer and Executive Director to ensure streamlined operations on the Financial, Programmatic and Institutional Advancement fronts across the organization. A successful Candidate will demonstrate proven experience in a business management role, with a special focus on organizational infrastructure and interdepartmental collaboration.

Finance and Administration

• Work with COO on the institutional budgeting of the organization.

• Facilitate Employee Relations, including new-hire on-boarding, documentation collection, background checks, payroll processing, and benefits tracking.

• Assist the COO with engagement of contractors and performance ensembles.

• Assemble and complete reporting requirements for various Government contracts, submittals and final reports.

• Coordinate with ED, COO and Board Administration Committee on personnel handbooks, policies, procedures, insurance requirements, and union negotiations.

• Provide support and assistance on M&F projects of high importance.

Institutional Advancement

• Build, recruit, and engage a volunteer corps to help M&F with mailings, special events, and in-school concerts.

• Perform data entry and generate reports in Raiser’s Edge, and maintain accurate donor record-keeping systems in both electronic and paper formats.

• Work with the Executive Director and COO to plan and execute all aspects of special events and bi-annual gala fundraiser, from vendor relations, artist engagement and contract execution, to marketing, logistics and transportation.

• Prepare budgets and required support materials for grant applications, as well as mid-year and final reports for Corporations, Foundations and Individual Donors.

Board Relations

• Coordinate the quarterly Board Meetings from start to finish, including agendas, minutes, supplemental materials and presentations.

• Collaborate with the team to schedule, organize and follow up on Board Committee meetings.

• Serve as primary staff liaison to the Board of Directors’ Administration Committee on policies developed within various departments.


• Support the Programming Team to implement and ensure the success of over 70 NYC public school partnerships.

• Facilitate the collection of year-end evaluation and assessment surveys from parents, teachers, and students.

• Assist with logistics of annual CityStrings guitar camp during DOE winter break.

• Manage the year-end student recital schedule for all partner schools.

• Represent Midori & Friends at various student recitals.

• Collect, input and track student and family recital and workshop attendance statistics.

Required Skills, Knowledge and Abilities

• Bachelor’s degree required

• Passion for music, education and youth development

• 5+ years’ experience in a professional office environment

• Self-motivated with proven success in project coordination roles, as well as strong project reporting skills, with a focus on interdepartmental communication

• Exceptional verbal and written communication skills. Excellent organizational skills and attention to detail

• Computer Proficient – MSWord and MSExcel; Graphic design software experience preferred. Experience with Raiser’s Edge and Abila MIP a big plus

• Experience with budget management

• Ability to work efficiently, strategically and collaboratively across departments

• Effective, versatile and action-oriented

Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply

Email cover letter and resume to with “Administration Manager” in the subject line. Responses will be limited to those being considered for interviews. No telephone calls please.


Midori & Friends is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.