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Secretary (Legal Services)

Posted by
Colorado Legal Services
|
Grand Junction, CO
New
|
Published 5 days ago

Colorado Legal Services (CLS) is a non-profit organization that provides free civil legal services to low-income individuals and seniors throughout Colorado. CLS has 13 offices statewide and over 120 staff.  Our Grand Junction office is seeking a secretary to provide legal and administrative support services. This is a full time position with in-office work expected.


Duties and Responsibilities
  • Manage incoming calls to local office of statewide program. Screen applicants for program eligibility, including financial information, citizenship/non-citizen status, and conflicts checks. Become knowledgeable about the legal problems handled by CLS and use that information to gather information related to callers’ legal problems. Make initial determination as to suitability of applicant for CLS services or other legal or community referrals;
  • Participate in Coordinated Statewide Intake system and conduct client screening for applicants throughout the state. Must be able to take direction from local office and through remote management based upon project requirements;
  • Be sensitive to the needs of low-income, marginalized and vulnerable individuals and able to be patient and kind with applicants and clients at all times, many of whom are in distress due to their legal issues or have experienced trauma related to their case;
  • Prepare various internal and legal forms;
  • Answer incoming calls at general office number. Take appropriate messages and respond to all e-mails and phone messages in a timely manner;
  • Organization: file documents in established legal files, establish new files. Set up electronic files, scan documents to electronic files, maintain electronic records of all actions taken on client files;
  • Client and other outside contacts: greet applicants/clients/visitors in reception area, refer all inquiries to supervisor(s), upon request;
  • Training and Education: Review program informational materials and attend unit/office meetings, training sessions and other informational meetings as required to maintain current working knowledge of the program’s policies and procedures as well as the computer system hardware and software requirements and capabilities;
  • Assist other secretaries, paralegals, attorneys and other staff as needed; and
  • Perform all other duties as assigned.  



Qualifications
  • Basic secretarial skills (familiarity and basic competency with Microsoft Office, other software programs, and office equipment including copiers/scanners and phones.), good grammar, spelling and proofreading skills and basic knowledge of legal terminology. 
  • Strong communication, interpersonal skills, and professionalism to deal with a wide variety of people. 
  • Organizational skills to handle a fast-paced work environment and juggle many competing demands. Must work effectively under pressure to meet tight deadlines.

Colorado Legal Services (CLS) is a non-profit organization that provides free civil legal services to low-income individuals and seniors throughout Colorado. CLS has 13 offices statewide and over 120 staff.  Our Grand Junction office is…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Compensation

USD 26,700 - USD 46,100
based on experience

Benefits

CLS offers generous healthcare benefits, covering 100% of employee health, dental, and vision insurance premiums, as well as a portion of dependent premiums. Leave policies allow for work-life balance, with twelve paid holidays, paid health, annual, and personal leave, and paid parental and bereavement leave. 

CLS offers generous healthcare benefits, covering 100% of employee health, dental, and vision insurance premiums, as well as a portion of dependent premiums. Leave policies allow…

Location

On-site
Grand Junction, CO, USA

How to Apply

Send a cover letter, resume and three references, to hiring@colegalserv.org. Please title documents "Lastname DocumentTitle" (ex. Jones Resume) and include “GJ secretary” in the subject line. The cover letter should include the reasons for your interest in this position as well as any relevant experience working with low-income or other vulnerable populations. We invite all applicants to include in their cover letter a statement about how their unique background and/or experiences might contribute to the diversity, cultural vitality, and perspective of CLS. Applications will be reviewed on a rolling basis until the position is filled.

Send a cover letter, resume and three references, to hiring@colegalserv.org. Please title documents "Lastname DocumentTitle" (ex. Jones Resume) and include “GJ secretary” in the subject…

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