Executive Assistant/Administrative Assistant

Job Type

Full Time



Application Deadline



7920 Sunset Boulevard
6th floor
Los Angeles
United States


Job Opening: Executive Assistant/Administrative Assistant

Non-profit film preservation foundation seeks a detail-oriented, energetic multi-tasker with excellent communication skills and solid work ethic to work in our Los Angeles office as Assistant to the Managing Director.


-      General administrative support: answer phones; handle mail and express shipments; office and administrative management.

-      Schedule and coordinate meetings, appointments, and travel.

-      Assist in drafting letters, proposals, presentations, and other communication.

-      Assist with preparing annual reports and other foundation materials.

-      Manage document flow and organization (correspondence, reports, proposals, budgets, etc.)

-      Maintain and/or create filing systems.

-      Assist in event coordination, educational programs, and setting up promotional shoots.

-      Provide on-site support at special events and screenings, liaise with numerous vendors, and maintain guest lists and RSVPs.

-      Contribute to a supportive and productive work environment by taking initiative and working effectively independently and as a team.

-      Work with program manager to update the foundation’s website and social media.

-      Additional responsibilities as assigned.


-      Education: Bachelor's degree

-      Strong writing and oral communication skills

-      Minimum of one year or more experience as an assistant 

-      Excellent organizational skills

-      Flexible and strong desire to learn

-      Microsoft Word, Filemaker, and Excel proficient

-      Exceptional time management and prioritization skills, ability to multi-task and work independently

-      Highly detail oriented, must have follow-through and work well under pressure

-      Ability to work independently and as part of a team in a small, bi-coastal office environment

-      Knowledge of film history, classic cinema, and film preservation a plus

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Please email your cover letter and resume with "Executive Assistant/Administrative Assistant" in the subject line to: TFF_Contact@Film-foundation.org