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Operations Coordinator

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Girls Educational & Mentoring Services, Inc.


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Published 7 days ago

Position Summary: The Operations Coordinator is responsible for supporting the Operations Department in all administrative and operations duties related to the different areas the department is responsible for.

Tasks and Responsibilities: This statement of duties is for purpose of identifying this position but it is not limited to:

Key Duties:

  • Human ResourcesPrepare and Maintain HR files, ensuring employee files are in compliance with State and Federal regulations including funder’s requirements
  • Assist with all aspects of the onboarding process including, conducting and scheduling interviews, and prepping new hire packages
  • Assist with some aspects of payroll
  • Maintain updated logs that pertain to doctors notes, performance reviews, promotions, applicant’s, and salaries
  • Oversee background checks and reference checks
  • Coordinate and manage new hire paperwork and orientation
  • Process enrollments and terminations of benefits, provide customer service to employees and/or including employee benefit questions
  • Run and manage special reports as needed
  • Office ManagementSupporting with front desk functions including but not limited to answering phones and greeting visitors
  • Oversee the cleanliness and organization of office spaces
  • Open incoming mail, and distributing accordingly
  • With senior management approval, manage all purchasing: office and facility supplies
  • In collaboration with the general Administrative Assistant (GAA), manage accurate inventories of office; facility; and equipment supplies
  • Responsible for managing and maintaining accurate records
  • Responsible for managing and updating forms to meet organizational needs
  • Responsible for managing the proper transfer and disposal of records
  • Facility ManagementResponsible for distribution and safe keeping of office/facility keys
  • Monitor space improvement needs of the organization
  • In collaboration with the senior staff, determine office space settings and conduct monthly space assessment
  • Monitor mechanical; electrical and HVAC systems including updates and maintenance to guarantee efficient operations
  • Manage relationships with vendors
  • Main point of contact for all facility related matters including repairs and maintenance, ensuring organization’s needs are addressed in a timely manner
  • Responsible for maintaining compliance in terms of security systems and related maintenance requirements
  • TechnologyOversee maintenance and functionality of IT services including hardware and equipment. Keep track of software and hardware log inventories
  • In collaboration with IT service provider, fix IT issues and resolve open tickets
  • Misc.Special projects and reports as needed

Additional Qualifications:

  • Bachelor’s Degree required
  • Eligible to work in USA
  • At least 3 – 5 years of relevant experience, preferably with a nonprofit organization
  • Advance knowledge of MS Office Suite
  • Unparalleled organizational skills and demonstrated ability to implement new systems that keeps an office running smoothly
  • Basic knowledge of HR administration
  • Ability to handle confidential matters
  • Ability to work independently
  • Ability to set goals and exceed them with a positive, high-achieving attitude
  • Experience managing outsourced vendors

Job Competencies

  • Empathetic Outlook
  • Attention to Detail
  • Following Directions
  • Multitasking
  • Respect for Policies
  • Attitude toward Others
  • Excellent written and verbal communication
  • Initiative
  • Personal Accountability
  • Team Player
  • Emotional Control
  • Flexibility
  • Meeting Standards
  • Project/Task and Goals Focus

Behavioral Competencies

  • Adaptable
  • Organized Workplace

GEMS Core Values

  • Development Grounded
  • Gender Responsive
  • Trauma Informed
  • Strengths Based
  • Culturally Competent
  • Social Justice Oriented

GEMS Principles

  • Survivor Leadership
  • Transformative Relationship

Position Summary: The Operations Coordinator is responsible for supporting the Operations Department in all administrative and operations duties related to the different areas the department is responsible for.

Tasks and…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

How to Apply

Please email a cover letter, resume and salary requirement with Operations Coordinator in the subject line to our Operations Department resumes@gems-girls.org. WE WILL BE REVIEWING ONLY THOSE RESUMES WITH COVER LETTER INCLUDED. No phone calls please!

SURVIVORS AND WOMEN OF COLOR ARE ENCOURAGED TO APPLY!

Please email a cover letter, resume and salary requirement with Operations Coordinator in the subject line to our Operations Department resumes@gems-girls.org. WE WILL BE…

Location

New York, NY

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