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Administrative Assistant

Posted by
Metta Fund | San Francisco, CA
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Metta Fund


New
|
Published 4 days ago

March 9, 2020
February 14, 2020

Essential Duties and Responsibilities:

·        Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls

·        Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities

·        Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork

·        Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering

·        Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools

·        Take staff meeting notes, and transcribe notes for distribution

  • Assist in preparing Board meeting materials and uploading into BoardEffect system

·        Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents

·        Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email

·        Set up meetings, conference calls and webinars as needed

·        Maintain office staff calendar

·        Maintain a clean reception area, Community Room, supply room, and kitchen

Qualifications and Requirements:

·        At least 3 years of administrative experience required

·        Associate’s or Bachelor’s degree recommended

·        Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect

·        Experience with list management processes and tools

·        Excellent attention to detail and ability to manage multiple ongoing tasks

·        Excellent written and verbal communication and interpersonal skills

·        Work independently and take initiative in decision-making and problem-solving

·        Working collaboratively as part of a small team

Essential Duties and Responsibilities:

·        Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls

·        Manage Metta Fund’s Community Room calendar, and complete database entry in…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Other Education Requirement
  • Entry level

How to Apply

Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative AssistantNo phone inquiries please.

Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative AssistantNo phone inquiries please.

Location

San Francisco, CA

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