Senior Project Officer

Job Type

Full Time




New York
New York
United States


Senior Project Officer


Under the coordination of Morningside Director/Associate Director of Operations of Sponsored Projects Administration, the Senior Project Officer (Sr. PO) works closely with other staff members in the day-to-day SPA operations. The Sr. Project Officer is expected to deliver high-quality, customer-focused, grants-management services, interacting with faculty and administrative staff to facilitate sponsored-project planning, program, and administration and to serve as the single point of contact for the Morningside campus in this regard. The incumbent is expected to adhere to and sponsor University guidelines and procedures. This position requires problem-solving skills in a deadline-driven environment as well as the consistent exercise of independent judgment and discretion in matters of significance.



·     Receive and perform institutional review of grant and contract proposals to ensure they meet sponsor and University requirements prior to being submitted

·     Utilizing SPA’s proposal review procedures, perform necessary review per Proposal Review Checklist in advance of proposal submission

·     Assist PIs and departments with proposals to meet agency requirements and guidelines

·     Ensure conflict-of-interest and other necessary compliance requirements have been met prior to submission in accordance with established policies and procedures

·     Assist researchers, faculty, and department administrators with electronic grant preparation, submission to, and other electronic application venues

·     Advise faculty investigators and departmental administrators about University policies and procedures for issuing and managing subawards, including preparation and submission of requests to SPA

·     Assigned authority and responsibility as official signatory on designated applications

·     Just-in-Time receipt, processing, and submission

·     Undertake other projects as assigned



Award Receipt, Negotiation, and Acceptance of Grants and Contracts

·     Process Notice of Awards (NOAs) and contracts according to SPA procedures for award receipt and account setup

·     Ensure timely processing of NOAs and contracts received directly from PI, department, or sponsor to central, grants-office email box upon receipt for central logging and processing

·     Review, analyze, and negotiate award and contract terms and conditions

·     Coordinate with Columbia Technology Ventures (CTV) on nonfederal grants containing language related to intellectual property and copyrights for review and approval, as well as send template email to PI/DA when SPA owns agreement

·     Work with Manager of Contracts Negotiation to determine necessity for and coordinate with Office of General Counsel (OGC) on its review of awards, including contracts and subcontracts

·     Advise concerned parties of their responsibilities in meeting special or unusual award requirements

·     Coordinate with appropriate University officials’ requests for indirect-cost waivers, cost-sharing, and carry-forward actions


Postaward responsibilities

·     Review and submit required annual and interim progress reports to sponsors based on SPA procedures

·     Analyze, coordinate, and approve requests for prior approval of postaward changes and actions

·     Review award modifications

·     Assist PIs, department staff, and central-administration staff in solving project-related administrative problems and/or issues

·     Review and endorse correspondence to sponsors




Minimum Qualifications

·     Requires bachelor’s degree

·     5–7 years of related experience


A full job description can be found at the following link, and interested candidates should apply at:

Or go to, search open positions and search by requisition number 091553.

Columbia University is an equal opportunity/affirmative action employer. 





Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply