Legal Administrative Assistant

Job Type

Full Time


Minimum: $45,000




P.O. Box 32159
United States


The American Civil Liberties Union of New Jersey (ACLU-NJ) seeks a motivated, organized, and detail-oriented Legal Administrative Assistant. We are looking for candidates who want to make an impact on civil liberties and civil rights by providing top-notch administrative and clerical support to the ACLU-NJ’s legal and policy teams, which currently include eight attorneys and two program assistants. The position is full time and is supervised by the Deputy Legal Director.

Founded in 1960, the ACLU of New Jersey is the state’s leading organization dedicated to defending and advancing civil liberties and civil rights. The ACLU-NJ fights for criminal justice reform, free speech, racial justice, privacy, immigrants’ rights, LGBTQ rights, voting rights, and government transparency, among many others. The ACLU-NJ and its tens of thousands of members, activists, and supporters defend the principle that every individual's rights must be protected equally under the law.

The position is based in the ACLU-NJ’s downtown Newark office, which houses more than 20 full-time staff members and many volunteers. The ACLU-NJ values a diverse work environment and strongly encourages applications from all qualified applicants, including women, people of color, people who identify as LGBTQ, people with disabilities, people who have experienced poverty or homelessness, people who have had prior contact with the juvenile, criminal justice, child welfare, or immigration systems, and people who have personal experience with other issues we work on.

Essential Duties & Responsibilities

  • Perform general clerical and administrative duties, including copying, scanning, filing, mailing, and keeping supplies stocked in assigned areas
  • Meticulously maintain and organize physical and electronic case files
  • Regularly update departmental databases and spreadsheets
  • Prepare written correspondence, expense reports, and other materials as requested
  • Schedule meetings and conference calls, manage calendars, and make travel arrangements
  • Arrange and prepare for meetings, including arranging refreshments, pre-meeting set up, and/or post-meeting clean up
  • Communicate and coordinate with clients, court personnel, co-counsel, and partner organizations
  • Attend departmental and issue-oriented meetings to stay updated on ongoing work and take minutes
  • Conduct internet research as assigned
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences
  • Other duties as assigned

Required skills and qualifications include:

  • Ability to think proactively, anticipate problems, analyze situations, develop solutions, and take initiative
  • Solid communications skills, including strong writing ability and the ability to communicate effectively with all levels of staff, interns, volunteers, board members and community partners.
  • Ability to prioritize, stay organized, and complete assignments under deadlines
  • Dependability, punctuality, a keen attention to detail, and ability to maintain a high level of confidentiality
  • Proficiency with word processing, spreadsheets, email, and PDFs in a Windows environment
  • Ability to work independently and as a team member
  • Excellent judgment, especially when dealing with sensitive issues/situations
  • With sufficient notice, the ability to occasionally work offsite and/or beyond normal office hours
  • Commitment to the mission of the ACLU
  • Sensitivity to the needs and legal issues affecting people of diverse backgrounds
  • Capacity and willingness to work in an environment that encourages and includes individuals from diverse backgrounds and conflict-resolution styles

Helpful but not required skills and qualifications include:

  • Proficiency with Microsoft Office programs and Adobe Acrobat
  • Familiarity with legal terminology and principles and/or New Jersey’s court system
  • Fluency in Spanish
  • Experience in public interest or social justice advocacy work


Salary is $45,000. Benefits currently include 16 days paid time off in addition to 11 office holidays and 12 health care leave days; medical, vision, and dental insurance; life and long-term disability insurance; pre-tax transit benefits; and 401(k) plan with employer match.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To apply, visit and complete the online application. Application materials will also be accepted via postal mail, but electronic filing is strongly preferred. Resumes reviewed upon receipt. Position will remain open until filled.

Application materials will also be accepted via postal mail, but electronic filing is strongly preferred. Résumés reviewed upon receipt. We encourage applicants to apply by August 15, 2018.

The ACLU-NJ is an equal opportunity employer and embraces diversity, including those characteristics protected by law and beyond. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, and we value a diverse workforce and an inclusive culture. The more inclusive we are, the better we are.