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Office Manager/ Executive Assistant

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Published 6 days ago

Asian Immigrant Women Advocates (AIWA) is a community based non-profit organization, which works to improve the living and working conditions of low-income, limited English-speaking immigrant women and youth.

The Office Manager/ Executive Assistant will be a core member of our team and will collaborate closely with the Executive Director to support the organization's operations and communications.

Top-line Responsibilities include:

  • Manage day-to-day administrative, HR, IT and financial coordination tasks, ensuring integrity of operations and documentation
  • Manage timely administrative filings, lease & policy renewals
  • Assist Executive Director with agency communications, admin research tasks and program logistics (reserve meeting space, database, etc)
  • Ensure proper collection and archival of public relations materials (including photos, waivers and e-files)
  • Support organizational planning efforts and participate in staff meetings

Responsibility Details include:

  • Coordinate facility, technology and equipment upkeep with IT Manager
  • Coordinate finance tasks/ documentation/ tax filings with Accountant (s)
  • Manage documentation and compliance for restricted funding sources (timesheets, etc)
  • Manage vendor contracts as necessary (ie: copier, internet, supplies, translators, etc)
  • Manage payroll and benefits
  • Participate in agency staff and planning meetings

Asian Immigrant Women Advocates (AIWA) is a community based non-profit organization, which works to improve the living and working conditions of low-income, limited English-speaking immigrant women and youth.

The Office Manager…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 1, 2021
  • Application Deadline
    August 15, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Salary

Salary commensurate with experience

Benefits

Excellent benefits package to be customized upon hiring

Excellent benefits package to be customized upon hiring

Level of Language Proficiency

There is no language requirement for this position. But AIWA is a multi-lingual organization so proficiency in another language additional to English (esp Cantonese, Mandarin, Toisan or Nepali) is always a plus.

There is no language requirement for this position. But AIWA is a multi-lingual organization so proficiency in another language additional to English (esp Cantonese, Mandarin…

Location

Temporarily Remote
Work must be performed in or near Oakland, CA
Associated Location
310 8th St, Oakland, CA 94607, USA
#301

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