Office Manager

Job Type

Full Time

Published

07/11/2018

Start Date

08/01/2018

Application Deadline

07/20/2018

Address

555 Water Street Southwest
Washington
District of Columbia
20024
United States

Description

Job Summary:

Provides key administrative support for the Lead Agency Ward 6 program, maintaining confidentiality while overseeing the day-to- day operations, clerical, human resources, cash handling and reporting functions.


Major Responsibilities/Activities:


•        Acts as the point of contact between Director and employees.

•        Trains new and current employees on how to operate office equipment.

•        Trains employees on DCOA CSTARS database system.

•        Researches and schedules necessary staff development trainings.

•        Ensures that licensing and credentials are current for staff who require licensing.

•        Assists in preparing, typing, proofreading and assembling various reports, correspondence, memorandums and documents as required.

•        Develops a tracking system that provides statistical data.

•        Prepares time and attendance for Ward 6 Senior Services staff, consultants, National Caucus on Black Aged, and the Department of Employment Services participants; and file copies of documents.

•        Process incoming and outgoing mail.

•        Disburse all income mail.

•        Prepares Ml's and A/P invoices for the Director's review.

•        Enrolls and updates new and current employees' benefit and health packages.

•        Requisitions, tracks and maintains accurate inventory of office supplies.

•        Receives and reviews all important source documents (lunch, activities sheets and client intakes)

•        Enters all collected data into DCOA computer database system

•        Handles monthly cash deposits of donations.

•        Prepares computer data reports for review by the Program Director prior to submission

•        Enters unit data into backup excel spreadsheet and uploads spreadsheet into DCOA's computer database system.

•        Organizes, files and secures hard copy source documents

•        Communicates with DCOA IT Specialist to report any issues or problems with computer database.

•        Serves as a backup to the Receptionist

•        Performs other duties as assigned


Minimum Qualifications:

•        A minimum requirement of a BA degree in Business, Accounting or related field with a three years minimum combined experience of data and office management skills.

•        Excellent computer skills, including very good working knowledge of key software, and very good understanding of basic IT operations; ability to master the DCOA database.

•        Excellent written, oral and interpersonal skills

•        Must be sensitive to, and understand the needs of the client population

  • Must be proficient in Microsoft Excel/ Microsoft Software.


Work Environment:

•        Standard office environment.


Essential Physical Functions:

·        Ability to lift 20 pounds and to sit for extended periods of time


Equipment Used:

·        PC/laptop, computer printer, office copier, telephone, facsimile machine, shredder.

Benefits

Medical, Vision, Dental, Life, Short/long Term Disability and 403b Retirement plan.

Level of Language Proficiency

None

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

jobs@seaburyresources.org
http://www.seaburyresources.org

Please submit a resume and cover letter.


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