Program Manager

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Published 28 days ago

Program Manager

Organizational Background:

Horizons Greater Washington

Horizons Greater Washington, an affiliate of Horizons National, advances educational equity by building long-term partnerships with students, families, communities, and schools to create experiences outside of school that inspire the joy of learning. HGW supports over 400 students in grades 1-9 with year-round programming and support.

Working in partnership with our families, sending schools, and host schools, HGW is committed to developing the whole child through experiences that build problem-solving skills, foster awareness of community responsibility, instill respect for self and others, encourage a lifelong interest in learning, and inspire a meaningful, choice-filled life. The program begins when a student enters first grade and extends until they enter ninth grade, allowing for a rewarding long-term relationship between a diverse set of learners and the nurturing staff who work with them every summer.

Horizons Greater Washington has served our community for over 20 years and operates three summer program sites in DC and Maryland, coordinating and supporting administrative operations through a central office in Washington, DC.

 Horizons seeks a part-time Program Manager to join our team. This position will report to the Program Director. The salary range for this position is $25,000- $30,000, based on 20 hours per week.

Position Description:

The Program Manager will be responsible for leading school year programming for our students, connecting with our students’ feeder schools, and engaging Horizons’ families. In the lead up to and during the summer, the position will focus on leading the work around administration and compliance to ensure the smooth operation of Horizons’ flagship summer program.

 Horizons Greater Washington’s programs adhere to the Pyramid of Program Quality designed by the David Weikart Center for Youth Program Quality. All HGW staff, including the Program Manager, strive to support the domains of Engagement, Interaction, Supportive and Safe Environment which ensure that programs are meeting the needs of youth.

Key Duties and Responsibilities:

School Year Programming

  • Ensures that assigned programs are completed according to specifications, budgets, and timelines
  • Takes proactive steps to minimize delays in delivery
  • Forecasts potential schedule delays and develops alternate plans
  • Serves as project lead to plan, implement, and assess multiple components for the projects according to the specifications, while adhering to project scope, timelines and budget
  • Lead regular school year programming (including Saturday programming, afterschool programming) and “gap programming” (on days when students are off of school, such as Indigenous Peoples’ Day) to include guest speakers, field trips, and corporate engagement opportunities/partnerships focused on building relationships with students and offering students new experiences during the school year
  • Recruit volunteers and partners to facilitate programming, including leading any orientation or logistics necessary for a successful program
  • Ensure afterschool programming operates safely and smoothly. This includes creating a culture that develops a love of learning, builds on Horizons’ experiences during the summer programming, and is youth-focused 
  • Ensure afterschool programming is following safety risk management procedures, including behavior management, scholar transitions, arrival and dismissal, background checks, and any other health and safety guidelines
  • Coordinate schedules and logistics between Horizons, afterschool programming host school, and outside partners as necessary
  • Cross-collaborates with all internal departments to produce education and resources targeted toward grade 1-8 students
  • Represents Horizons through various outreach efforts by attending external conferences, presenting client work and fostering partnerships with external partner organizations
  • Contributing to a strong organization culture by cultivating a positive and motivating environment

Communication with Families, Teachers, and Staff

  • Serve as a bridge between Horizons’ summer programming and students’ main feeder schools - to include faculty team meetings, classroom observations, and parent/teacher conferences
  • Regularly communicates with HGW staff to arrange meetings, confirm program schedules, and discuss any program problems.
  • Regularly communicates with management regarding the programs status and any problems or potential problems
  • Build and manage relationships with principals, school district officials, supporters, and individual school and partner sites
  • Sets and manages expectations, highlighting and resolving issues, ensuring regular communications, and managing internal and external activities to achieve program, department and organizational goals
  • Communicate with students’ teachers and families to secure quarterly report cards and annual standardized test scores for scholar data analysis

Student Recruitment and Registration

  • Schedule school presentations, conduct student interviews, and new family outreach.
  • Present the program to potential students and family members
  • Organize, collect, and track student paperwork as it pertains to recruitment and re-enrollment
  • Host enrollment events to assist families in the application process
  • Oversee Horizons Parent Council volunteers who will serve as parent liaisons for recruitment and registration at each feeder school

Administration and Grant Compliance

  • Ensure compliance with all grant requirements
  • Analyze program outcomes to drive success and make programmatic improvements; working closely with Site Directors to use data to monitor the success of teachers and students
  • Ensure student information such as attendance, grades, behavior, parent communication and contact information is stored accurately on Salesforce 
  • Serve as owner of main summer program administration, including supply ordering, student data in Salesforce, grant compliance, and student and staff paperwork


  • Must be 18 years of age or older
  • Bilingual in English and Spanish required
  • High school or GED
  • Citizenship or proof of legal residency
  • Dynamic, flexible, culturally sensitive applicants with positive personalities required 
  • Experience with Salesforce or other CRMs highly preferred
  • At least one year’s experience working with K-8 students strongly preferred 
  • Strong large group management skills 
  • Ability to balance multiple priorities and deadlines in a fast-paced environment
  • Willingness to assist with tasks at all levels
  • Bachelor’s Degree or equivalent experience preferred

Environmental and Physical Conditions

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with children and other staff. May be in situations which require conflict resolution. The position works in an office environment with artificial light and air.

This position may be onsite, virtual, or both based on health restrictions and other factors in the community and the organization. Candidates must be willing to work in the full range of work environments. 

Horizons Greater Washington requires that the holder of this position be fully vaccinated against COVID-19, as defined by the CDC, and as ordered by DC law. Horizons Greater Washington will review and consider requests for reasonable accommodation to this requirement and determine whether an accommodation can be provided based on the essential functions of the job. Horizons Greater Washington may require information or documentation from an employee and reserves the right to request additional information or documentation in consideration of the request for accommodation.

Horizons Greater Washington does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other characteristic protected by law. 

Program Manager

Organizational Background:

Horizons Greater Washington

Horizons Greater Washington, an affiliate of Horizons National, advances educational equity by building long-term partnerships with students, families…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    December 1, 2021
  • Application Deadline
    November 22, 2021
  • Education
    High School Diploma Required
USD $25,000 - USD $30,000
/ year
20-hour a week salaried position


Three weeks of prorated vacation (60 hours annually); 10 paid holidays; access to 401k after one-year of employment

Three weeks of prorated vacation (60 hours annually); 10 paid holidays; access to 401k after one-year of employment

Level of Language Proficiency

Bilingual Spanish & English required

Bilingual Spanish & English required


Washington, DC, USA

How to Apply

Please upload resume and cover letter to website.

Please upload resume and cover letter to website.

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