Senior Administrative Assistant - A Career With Meaning!

Looking to Make a Difference? Work at the #1 Nonprofit on Long Island, as awarded by Long Island Business News! The Nicholas Center is an innovative organization offering meaningful opportunities within an exciting, supportive workplace environment.

*On-site in Port Washington, NY!

As a senior administrative assistant, your job is to support the efficient & smooth day-to-day operation of our office. 

Essential Job Duties for Senior Administrative Assistant:

• Providing support to our supervisors and employees, assisting in daily office needs & managing our company’s general administrative activities.
• Answering & directing phone calls.
• Managing all phone calls & emails pertaining to our enrolled participants. 
• Preparing memos, emails, and reports.
• Developing & maintaining a filing system. 
• Organize & monitor incoming Applications of Interest. 
• Order office supplies and create Purchase Orders, research new deals & suppliers, provide general support to the Billing/Finance Team.
• Organizing meetings and scheduling appointments using Google Suite.
• Scheduling new enrollment assessments.
• Attendance tracking – including transportation & phone call follow-up. 
• Conducting or assisting with new employee orientation.
• Coordinate training sessions & seminars.
• Serves as administrative contact and liaison with all families & external contacts. 
• Provide support to the HR Team – assisting with recruiting & onboarding, collaborating with staff to understand the skills and competencies required for job openings. 
• Assist with special event activities or employee events as requested by the Development Team or Executive Assistant. 
• Entering data into HR information systems, auditing data for accuracy and compliance.
• Providing support for internal & external inquiries or requests. 
• Effectively communicate and support the organization's mission, vision and values.

Education/Experience Requirements for Senior Administrative Assistant: 

• Bachelor’s Degree - required
• Two years of experience in an administrative capacity - required

Requirements for Senior Administrative Assistant: 

• Proficiency in MS Office (MS Word, MS Excel & MS PowerPoint)
• Proficiency in Google Suite (Google Docs, Google Sheets & Google Forms)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent oral, written & verbal communication skills
• Strong organizational skills with the ability to multitask.
• Typing skills with accuracy and efficiency.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment - ex: printer, fax machine.