Office Manager, Middle School Campus (Meridian PCS)

ABOUT MERIDIAN PCS

Meridian is a PreK-8th grade school located in Northwest Washington, DC. Our mission is to inspire a passion for learning in our students and to help them build their self-confidence and self-respect through academic achievement. 

Our 650+ students are a diverse mix of African-American, Latino, Asian, African, and white students. Almost 30% of our students are Multi-language learners, and we have one of the largest Hispanic populations in DC charter schools. We are committed to building a community of teachers and staff who reflect the rich diversity of our student body. Meridian is proud to serve families from our local communities; one-third of our students live within a half-mile of the school.

Meridian’s strengths include two beautiful and historic campuses, with nearby outdoor and recreational grounds; state of the art technology for students and teachers; updated and aligned curricula; an academic program focused on student growth, achievement, and social-emotional development; extensive professional development and support for teachers and leaders; and a school culture grounded in student achievement, collaboration, and student-centered learning.

For additional information about Meridian PCS visit mpcs-dc.org.

ABOUT THE POSITION

The Middle School Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing internal communication protocols, streamlining administrative procedures, inventory control, office staff supervision and duties as assigned. The position is a full time, salaried, 12-month position and will report to the Middle School Principal.  

Primary job duties include, but are not limited to the following:

• School Leadership: Works with school leadership to support goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with Meridian’s values.
• Finance & Purchasing: Purchases standard needs of the school’s general supplies, using the school based purchasing process, placing orders and tracking deliveries.
• Student Services: Supports day of logistics (e.g. transportation, meals, staffing plan, etc.) of off-site field trips and all on-site special events (Report Card Nights, performances, student and staff celebrations, etc.).
• Student Information & Testing: Maintains accurate student data and information in compliance with federal, state, regional and school expectations. Ensure 100% on-time and complete daily attendance submissions.
• Student Recruitment & Enrollment: Assist with supporting student enrollment goal and retention processes. Help create and distribute school newsletters, surveys, and other notifications. Assist with school events such as Parent Orientation and Open House. Produce welcome and orientation packets for prospective and new families. Assist with collecting enrollment paperwork for new and returning students.
• General School Operations: Oversee all logistics for school wide events, student data collection, and inventory management. Assist communications associate with developing and distributing family communication materials when needed. Advocate for all policies, procedures, and communications across the school community to drive student outcomes. Ensure operational excellence and high level of detail in all areas of operations, to include school aesthetics, school health and safety protocols; as well as establish and maintain successful relationships to drive the goals of our school community.
• Management of Front Desk: Serves as the first point of contact for all visitors to the school including vendors, community officials, parents and/or families entering the campus. Operates the phone system to ensure calls are routed to the correct person.
• Confidentiality and Organization Skills: Person will need to be able to secure all information that is deemed confidential as it relates to school matters. The ability to ensure all items are organized and filed in a timely manner as it relates to all school files for the Middle School.

QUALIFICATIONS

Ideal candidates will have the following education and experience:

• Associate’s degree or equivalent required, bachelor’s degree preferred, and/or
• Minimum of five years of experience working in a non-profit organization in Operations/Business Administration or Finance
• Bilingual in Spanish (speaking/writing) is required
• Work comfortably with people from diverse backgrounds
• Excellent organizational skills and timely completion of tasks
• Solid writing skills
• Knowledge and experience using Windows, Internet Explorer and Microsoft Applications including Word, PowerPoint, and Google Documents
• Math Aptitude: Comfort with numbers and accounts payable
• Conscientiousness: Understanding that everything going out the door matters to the customer; striving for excellence
• Customer Orientation: Good customer service skills with internal and external customers, attention to detail
• Dedication: Being persistent, punctual and dependable, with a positive, can do attitude
• Sense of Urgency: Understanding the urgency of situations and address matters promptly
• Flexibility/Adaptability: Open to change and to considerable variety in the workplace
• Honesty: Trustworthiness with company resources and information
• Completing Administration of Medication and EpiPen Training through DC Public Charter School Board within the first 90 days of employment

Required Knowledge and Skills

• Excellent communication skills, and the ability to communicate persuasively in positive and negative situations
• Capacity to accept feedback from others, make decisions, and exhibit sound and accurate judgment
• Able to work independently or with others in a team approach

Physical Demands of the Position

These physical characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job safely. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility sufficient to move about, stand, and/or sit for extended periods, and access all locations in the work environment
• Manual skill to appropriately control and manipulate objects, tools, materials, and equipment used on the job, including a telephone and a computer
• Flexibility and strength to reach with hands and arms, bend and stoop
• Ability occasionally to lift and or move up to 15-20 pounds
• Ability to hear and understand speech at normal room levels, and to hear and understand speech on the telephone
• Ability to speak clearly in audible tones so that others may understand
• Specific vision abilities required by this job includes close vision, distance vision, ability to adjust focus and peripheral vision