Executive Assistant to Non-Profit CEO

Job Type

Full Time




1900 South Michigan Avenue
United States


Executive Assistant sought for a busy non-profit CEO of The HistoryMakers, an African American national nonprofit organization.

Principal Responsibilities:

  • Conduct research and analysis on issues of interest to the Executive Director
  • Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
  • Manage all scheduling and travel logistics for the Executive Director
  • Prepare and edit correspondence, presentations, reports, and memos
  • Respond to inquiries from current and potential grantees
  • Manage and support Foundation events and program activities (i.e., board meetings, educational sessions, receptions, fundraising events, etc.) as required
  • Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
  • Assist in other administrative tasks as needed


  • Demonstrated writing and analytical skills
  • Familiarity with non-profit sector or grant making practices
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
  • Excellent communication skills, both oral and written
  • Commitment to accuracy and attention to detail
  • Ability to access a wide range of sources and networks for information
  • Good judgment and ability to function independently
  • Good working knowledge of all Microsoft Office applications and social media web platforms, 65-80 wpm
  • Be able to work in a high-pressure environment
  • Sensitivity to confidential matters is required
  • Prior project management experience is also a plus

The HistoryMakers is a growing and dynamic 501 (c)(3) not-for-profit organization dedicated to creating an unprecedented national video oral history archival institution recording the stories of both well-known and unsung African American HistoryMakers. The goal is to record at least 5,000 oral history interviews and to expose this material to the public through strategic media, technology, academic and community partnerships. In June 2014, the nation’s foremost repository—the Library of Congress—announced that it will serve as the permanent repository of The HistoryMakers collection.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please send resumes to: