Administrative Assistant

Job Type

Part Time


Details: Pay Rate: $15 per hour




3750 18th Street
San Francisco
United States


Administrative Assistant, Peer Resources

Part-time position 20 hours per week (0.5 FTE)

Pay Rate: $15 per hour

Position overview

Peer Resources is hiring a part-time Administrative Assistant to support youth empowerment programming across San Francisco. This position will work out of the Peer Resources Main Office supporting logistics for the office, as well as trainings, conferences, main events, and with timesheets and payroll. This position requires strong communication skills via email and telephone with a number of stakeholders, including Peer Resources staff in the main office and across multiple sites, partners at school sites, and with our fiscal sponsor. The role requires a highly organized and independent problem-solver, with the capacity to ask for help as needed. The Peer Resources Administrative Assistant works under the supervision of the Director of Programs.

Peer Resources Mission

Peer Resources’ goal is to empower youth as agents of change and to transform schools into youth empowerment institutions. Peer Resources creates change in our schools and communities through the leadership of young people engaging, training, and advocating for each other. Our program areas include the Peer Leaders Program and the Educator Pathway Program. The Peer Leaders Program encompasses Peer Resources’ Middle School, High School, and Youth Council programs and activates 750 youth annually as leaders for our community now. The Educator Pathway encompasses the High School Educator Pathways at Balboa, Mission, and June Jordan High Schools, the Alumni Intern Program, and the San Francisco Educator Pathway Coalition.

Specific Duties include:

Administrative Support (50%)

  • Correspond with staff via email to support administrative needs that impact programs
  • Submit bi-monthly hours sheets for payroll for Alumni Intern Program and JJSE Educator Pathway Program
  • Prepare and submit receipts to Community Initiatives for timely reimbursements
  • Post attendance data weekly in Department of Children, Youth, and Families (DCYF) Contract Management System (CMS)
  • File documents in Peer Resources Main Office, including media release forms, and youth surveys, as well as financial documents
  • Organize and maintain the Peer Resources Main Office space, including maintaining a system for borrowing equipment and suppliers (like projector, tablets) and for sharing out of the Peer Resources t-shirts to Peer Leader sites
  • Consistently operate the photocopier, scanner, and printer

Event Support (50%)

  • Under the direction of the Director of Programs, coordinate and organize the logistics for three Peer Resources Youth Conferenerences: Transformative Change Day (December), Youth Are Resources (February), and Future Educators Conference (April or May).
  • This includes ordering transportation, preparing field trip forms for students, creating registration sign-ins, gathering attendance details, ordering breakfast and lunch, coordinating with event sites for room setups, and coordinating technology needs with staff and sites.
  • Order and track the food delivery (from Foodrunners) for the weekly Intern and Youth Council Meetings. 
  • Attend Peer Resources staff trainings as possible with part-time schedule, and other duties as assigned by the Director of Programs and the Executive Director.

Required Qualifications

  • Prior office administration experience
  • Well organized
  • Strong communicator, both written and verbal
  • On-time with communication and presence
  • Reliable and responsible
  • Strong rapport-builder with allies, partners, teachers, interns, and youth, particularly people of color from diverse and low-income communities
  • High school diploma

Desired Qualifications

  • Prior experience supporting or organizing large events
  • Prior experience using databases
  • Strong desire to grow and learn in support of youth empowerment in San Francisco
  • Prior experience working with teachers, schools, and youth development, specifically in San Francisco.
  • Bilingual. English/Spanish or English/Cantonese is a plus. 

This is a 20 hour a week part-time non exempt position. There is some flexibility with the schedule, but availability on Thursday afternoons is a requirement.

People of color, LGBTQ candidates, SFUSD and Peer Resources alumni are all strongly encouraged to apply.

Peer Resources is a fiscally sponsored project of Community Initiatives, and the Administrative Assistant will be an employee of Community Initiatives under the supervision of the Director of Programs.

Equal Employment Opportunity

Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Level of Language Proficiency

English/Spanish or English/Cantonese is a plus. 

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

To apply, please submit a cover letter and a resume to with "Adminstrative Assistant" in the subject line Open until filled. We encourage applications as soon as possible. Interviews will occur on a rolling basis with first review of applications on Friday, August 24, 2018. No calls, please.