Nonprofit

Operations Manager

On-site
Work must be performed in or near Bridgeport, CT
New
|
Published 11 days ago

Details at a Glance

Job Type
Full Time
Start Date
July 9, 2024
Application Deadline
July 8, 2024
Education
2-Year Degree Required
Experience Level
Intermediate
Compensation
USD $50 - $60 / hour

Description

Job Title:  Operations Manager

Department:  Administration

Reports To:  Jeanette Lizondro, Director of Operations

Location:  Mercy Learning Center of Bridgeport, Inc.

Job Type:  Full-Time, Monday through Friday, 8:30am to 4:30pm

Responsibilities:

Staff Support:

  • Manages and executes employee onboarding process in its entirety including benefits, payroll processing, and organizational policies and procedures.
  • Assist staff in understanding and navigating benefit programs, providing guidance and support as needed.
  • Provide support to the office coordinator in managing front desk operations, including answering phones, greeting visitors, and handling inquiries.

Bookkeeping/Accounting Support:

  • Assist in accounts payable tasks, including invoice verification, coding, and processing for payment.
  • Coordinate with vendors and suppliers to resolve billing discrepancies and ensure timely payment of invoices.
  • In conjunction with the bookkeeper, maintain organized records of accounts payable transactions for audit and financial reporting purposes.
  • In conjunction with the bookkeeper, facilitate the reimbursement process for staff expenses, ensuring timely and accurate reimbursement of approved expenses.
  • End of Year Audit Support - Provide assistance and support during the end-of-year audit process, working closely with the audit and accounting teams.

Event/Meeting/Activities Planning in conjunction with the office coordinator:

  • Work closely with other departments to coordinate the logistics of all events hosted by Mercy Learning Center, including staff meetings, board meetings, and committee meetings.
  • Manage all details including ordering food, supplies, and refreshments for in-house events and meetings.
  • Set up event rooms and spaces according to predetermined layouts and specifications, ensuring all necessary equipment and materials are in place.

Office Equipment Management in conjunction with the office coordinator:

  • Maintain an inventory of all office equipment, including computers, printers, copiers, and fax machines, ensuring that all equipment is in proper working condition.
  • Coordinate maintenance calls and repairs with vendors to address any issues with office equipment promptly.
  • Provide training and support to staff on the use of office equipment and software applications.
  • Conduct periodic assessments of office equipment needs and recommend upgrades or replacements as necessary.
  • Maintain records of equipment purchases, repairs, and maintenance activities for accountability and budgeting purposes.

Facilities Management in conjunction with the office coordinator:

  • Coordinate all fire and security inspections to ensure compliance with safety regulations.
  • Manage service calls for HVAC, plumbing, electrical, and other maintenance needs to ensure prompt resolution of issues.
  • Provide guidance and support to janitorial staff to ensure effective performance of duties, including cleaning, maintenance, and restocking supplies, to maintain cleanliness and hygiene standards throughout the facility.
  • Maintain accurate records of facility maintenance activities, including service contracts, repair logs, and inspection reports.
  • Ensure that fire extinguishers, emergency exits, and other safety equipment are in proper working condition and easily accessible.

Inventory of Books and Supplies Management: 

  • Oversee the inventory management system for books, supplies, and other educational materials utilized by Mercy Learning Center.  
  • Coordinate with relevant departments to assess inventory needs, track usage, and ensure adequate stock levels are maintained.
  • Implement efficient inventory control procedures to minimize waste and optimize resource allocation.

Support to Leadership Team

  • Provide administrative support to the leadership team as required, assisting with various tasks such as scheduling meetings, preparing agendas, drafting correspondence, and compiling reports.

Qualifications:

  • An Associate’s degree in business management, or related field.
  • Previous experience in business management or similar role is preferred.
  • Strong interpersonal and communication skills.
  • Organizational and multitasking skills.
  • Proficiency in Microsoft Office and Google Suite.
  • Basic bookkeeping skills.
  • Adaptability and flexibility.
  • Strong attention to detail.
  • Strong problem-solving abilities.
  • Ability to work well in a team.
  • Bilingual (English/Spanish) candidates are strongly preferred.

Job Title:  Operations Manager

Department:  Administration

Reports To:  Jeanette Lizondro, Director of Operations

Location:  Mercy Learning Center of Bridgeport, Inc.

Job Type:  Full-Time, Monday through Friday, 8:30am to 4:30pm

Responsibilities…

Benefits

Medical, Dental, Vision

Long Term Disability

Paid Vacation

PTO

Medical, Dental, Vision

Long Term Disability

Paid Vacation

PTO

Level of Language Proficiency

Bilingual (English/Spanish) candidates are strongly preferred.

Bilingual (English/Spanish) candidates are strongly preferred.

Location

On-site
637 Park Avenue, Bridgeport, CT 06604, United States

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