Senior Grants Manager

Job Type

Full Time

Published

07/30/2018

Application Deadline

08/29/2018

Address

Baghdad
Baghdad Governorate
Iraq

Description

SCOPE OF WORK: 

The Senior Grants Manager will provide key support to the Grants and Partnerships Coordinator and day-to-day oversight of grants, while understanding and adhering to internal IRC procedures as well as donor requirements. S/he will ensure effective monitoring and compliance of grants and any relevant sub-grants, and will manage the Sr Grants and Partnerships Officer.


RESPONSIBILITIES:


1. Grant Management:

• Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures

• Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/ coordinators

• Ensure draft reports are disseminated for review/feedback by SMT, relevant technical advisers, and HQ staff prior to submission

• Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening and Closing Meetings

• Support program staff in grant revisons, cost extensions, no-cost extensions, budget realignments, and other as required

• Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools

• Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed

• Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed


Compliance

• Maintain a broad and deep understanding of relevant donor policies, regulations and procedures 

• Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions

• In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants

• Liaise with IRC HQ in NY and London about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field


2. Sub-Award Management, as applicable:

• Manage the Senior Grant and Partnerships Officer, providing support and guidance as required

• Support local partner mapping in south central Iraq

• Represent IRC with external partners and sub-awardee organisations, to ensure accordance with policies and procedures, including prime donor compliance

• Work in coordination with the M&E Coordinator to develop a monitoring structure for Local Partners

• Assist in drafting sub-award agreements and modifications, acting as focal point with HQ for review and approval, and facilitate signature by IRC and partners

• Working with finance to ensure the timely internal review and clearance of all financial documentation and reporting associated with sub-grants.

• Ensure timely and accurate payments are made to partners throughout life of the sub-grants

• Monitor and facilitate compliance of partner’s programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants and Partnerships Coordinator.

• Maintain Sub-Grants Tracker and ensure regular maintenance of sub-grant files, both electronic and hard copy.

• Update internal IRC documentation and provide analysis of current and closed sub-awards. 


3. Donor Communication 

• Support the Grants and Partnerships Coordinator, DDP, and Country Director to maintain positive and constructive relationships with donors, in-country and abroad.

• Provide liaison or representation to donors and track donor correspondence

• Ensure that effective channels of internal and external communications relating to grants are established and respected

• Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files

• Maintain a database of key donor contacts


4. Business Development

• Support proposal and project/program revisions, as required

• Support opportunity identification by perform monitoring, research and analysis into donor strategies and share with program staff 

• Support the Grants and Partnerships Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, Grants Tracker, OTIS)


REPORTING RELATIONSHIPS: 

The Senior Grants Manager reports to the Grants and Partnerships Coordinator, and line manages the Sr Grants and Partnerships Officer.


JOB REQUIREMENTS

• Masters Degree in the relevant discipline or

• Excellent professional track record with at least 3 years in the same role.

• Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; ability to work with a broad spectrum of people

• Good knowledge and understanding of international donors such as DFID, UN, ECHO, SIDA, PRM, and OFDA.

• Strong proficiency in budget management, grants management, and reporting.

• Strong coordination and project management skills.

• Proven experience supervising and management.

• Strong writing and analytical skills, including ability to communicate technical matters to a range of audiences.

• Competent in Windows, MS office programs, emails and relevant database.

• Interpersonal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.

• At least 2-3 years of NGOs experience, including staff capacity development and team building experience.   

• Good coping strategies in stressful and emergency situation, calmness is a requirement

• Fluent in spoken and written English.

• Arabic language skills an advantage.

Professional Level

None specified

Minimum Education Required

No requirement


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