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Administrative Assistant (PT)

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Published 11 days ago

Organization Overview: Not In Our Town (NIOT) is an Oakland, CA based national community engagement and media non-profit that serves a movement to stop hate, address bullying, and build safe, inclusive communities for all. NIOT is seeking a part-time Administrative Assistant to support our Executive Producer/Director and provide occasional support to our small core team of five staff members. Assignments may vary from week to week depending on our team’s needs. General responsibilities are as follows.

Responsibilities

Staff Coordination and Support

  • Assist Executive Producer/Director with communications; managing deliverables; and scheduling meetings
  • Schedule and coordinate staff meetings and events; take notes to be filed and shared as needed
  • Support staff with preparation for proposals, mailings (newsletters, fundraising appeals), and other projects/events such as screenings, workshops, presentations, etc.
  • Coordinate with and schedule board and other leadership meetings; gather/organize/distribute materials for meetings

Travel Research and Coordination

  • Assist with research and making arrangements for travel
  • Create and distribute travel calendar/timeline 
  • Organize materials needed for travel to workshops, speaking engagements, events, meetings, etc.

General Office Management/Organization 

  • Enter organizational records and log correspondence into Salesforce database
  • Assist staff in collecting and managing surveys to ensure they are processed, organized, and filed appropriately
  • Filing finalized agreements and contracts
  • Maintain and order program materials as requested 

Qualifications:

  • Ability to handle multiple priorities and tasks in a fast-paced setting
  • Solid computer skills: Advanced knowledge of Google Suite, Excel, PowerPoint, Word, use of the internet and Salesforce
  • High attention to detail and high level of accuracy
  • Excellent organizational, administrative and time management skills
  • Strong verbal and written communications skills
  • Ability to function on a team smoothly and collaboratively while also showing individual initiative


This position reports directly to the Executive Producer/Director. This is a part-time position of approximately 15 hours/week. This is currently a remote position with a likelihood of transitioning to on-site in our Oakland office later in 2021. Please send your cover letter indicating your experience and interest in the position, your resume and two references to jobs@niot.org.

Not In Our Town is an Equal Opportunity Employer, with a commitment to diversity in the workplace. People of color and of all genders are strongly encouraged to apply.


Organization Overview: Not In Our Town (NIOT) is an Oakland, CA based national community engagement and media non-profit that serves a movement to stop hate, address bullying, and build safe, inclusive communities for all. NIOT is seeking a…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    June 16, 2021
  • Application Deadline
    May 31, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Entry level

Salary

$20-25/hr (depending on experience)

Location

Temporarily Remote
Work may be performed anywhere in United States
Associated Location
Oakland, CA, USA

Apply to This Job

Instructions:

Please send your cover letter indicating your experience and interest in the position, your resume and two references to jobs@niot.org.

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