Assistant Director of Pension Benefits

Job Type

Full Time

Salary

Details: Commensurate with experience

Published

09/04/2018

Address

8403 Arlington Boulevard
Suite 300
Fairfax
Virginia
22031
United States

Description

POSITION SUMMARY:           

The Assistant Director of Pension Benefits is responsible for the oversight of the Pension Department. The purpose of this role is to provide leadership in the Pension Department and to ensure accurate records are kept on all participants and benefits are calculated correctly and in accordance with the Plan Document and applicable law. This position serves on the senior leadership team of the Fund and, in that capacity, shares responsibility for all aspects of administration of a defined benefit pension fund.

 

ESSENTIAL FUNCTIONS:

·        Ensure the accurate and timely processing of benefit applications as they are received.

·        Ensure that monthly benefit payments are received each and every month to retirees and beneficiaries.

·        Ensure superior customer service to all participants and beneficiaries of the Fund.

·        Prepares participant notifications and other correspondence as required.

·        Ensure that all aspects of the Plan Document and applicable law are followed in the execution of duties and throughout the Pension Department.

·        Ensure appropriate controls, checks and balances, and other tools are in place to confirm accurate processing.

·        Work with governmental agencies during audits and inquiries as required.

·        Be responsive to and work with local union leaders to ensure prompt and accurate benefit determinations.

·        Provides written and oral instruction to Pension Analysts and Administrative Staff.

·        Prepares informative and accurate reports or briefings to senior management and/or Board of Trustees as required.

·        Works closely with managers and leads to communicate daily goals.

·        Assigns duties and examines work for accuracy, neatness and conformance to Plan Documents and policies and procedures.

·        Implement procedures and processes that instill accountability. 

·        Develop, design, implement and oversee a quality monitoring program.

·        Documents quality issues and performance measures for management review

·        Responsible for monitoring and preparing performance reports, statistical analysis, and plans of action.

·        Sets target goals for performance, quality, and efficiency.

·        Provides employee performance management, including performance appraisals and disciplinary actions.

·        Determines work schedules for staff assuring proper coverage.

·        Provide information to assist in the performance feedback, increase employee motivation concerning quality. Enhance the participant experience through coaching employees to provide superior service, while identifying and trending areas for process improvement.

·        Prepare for distribution the annual 1099’s and filings with the Internal Revenue Service.

·        Work closely with the Accounting Department to ensure accurate record keeping.

·        Represent and/or advise in legal proceedings.

·        Other duties as assigned.

 

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

·        Bachelor’s degree plus five years’ experience in a role administering a multi-employer, Taft-Hartley, defined benefit pension fund or 10 years’ experience in a similar role in lieu of a formal degree.

·        Experience managing collectively bargained staff.

·        Proven track record of exceptional performance in providing professional customer service.

·        Ability to articulate observations.

·        Proven ability of attention to details.

·        Possess excellent communication, collaboration and relationship management skills with the proven ability to work in a matrix environment across functional lines.

·        Ability to problem solve through analysis and ongoing feedback. Achieve results through knowledge, empathy and commitment to excellent customer satisfaction.

·        Ability to communicate effectively, both orally and in writing.

·        Strong verbal and interpersonal skills.

·        Able to work independently and within a team environment.

·        Able to handle multiple tasks and prioritize responsibilities while paying special attention to detail.

·        Demonstrates strong analytical and problem-solving skills.

·        Demonstrated proficiency in MS Office as well as pension fund administration systems.POSITION SUMMARY:           

The Assistant Director of Pension Benefits is responsible for the oversight of the Pension Department. The purpose of this role is to provide leadership in the Pension Department and to ensure accurate records are kept on all participants and benefits are calculated correctly and in accordance with the Plan Document and applicable law. This position serves on the senior leadership team of the Fund and, in that capacity, shares responsibility for all aspects of administration of a defined benefit pension fund.

 

ESSENTIAL FUNCTIONS:

·        Ensure the accurate and timely processing of benefit applications as they are received.

·        Ensure that monthly benefit payments are received each and every month to retirees and beneficiaries.

·        Ensure superior customer service to all participants and beneficiaries of the Fund.

·        Prepares participant notifications and other correspondence as required.

·        Ensure that all aspects of the Plan Document and applicable law are followed in the execution of duties and throughout the Pension Department.

·        Ensure appropriate controls, checks and balances, and other tools are in place to confirm accurate processing.

·        Work with governmental agencies during audits and inquiries as required.

·        Be responsive to and work with local union leaders to ensure prompt and accurate benefit determinations.

·        Provides written and oral instruction to Pension Analysts and Administrative Staff.

·        Prepares informative and accurate reports or briefings to senior management and/or Board of Trustees as required.

·        Works closely with managers and leads to communicate daily goals.

·        Assigns duties and examines work for accuracy, neatness and conformance to Plan Documents and policies and procedures.

·        Implement procedures and processes that instill accountability. 

·        Develop, design, implement and oversee a quality monitoring program.

·        Documents quality issues and performance measures for management review

·        Responsible for monitoring and preparing performance reports, statistical analysis, and plans of action.

·        Sets target goals for performance, quality, and efficiency.

·        Provides employee performance management, including performance appraisals and disciplinary actions.

·        Determines work schedules for staff assuring proper coverage.

·        Provide information to assist in the performance feedback, increase employee motivation concerning quality. Enhance the participant experience through coaching employees to provide superior service, while identifying and trending areas for process improvement.

·        Prepare for distribution the annual 1099’s and filings with the Internal Revenue Service.

·        Work closely with the Accounting Department to ensure accurate record keeping.

·        Represent and/or advise in legal proceedings.

·        Other duties as assigned.

 

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

·        Bachelor’s degree plus five years’ experience in a role administering a multi-employer, Taft-Hartley, defined benefit pension fund or 10 years’ experience in a similar role in lieu of a formal degree.

·        Experience managing collectively bargained staff.

·        Proven track record of exceptional performance in providing professional customer service.

·        Ability to articulate observations.

·        Proven ability of attention to details.

·        Possess excellent communication, collaboration and relationship management skills with the proven ability to work in a matrix environment across functional lines.

·        Ability to problem solve through analysis and ongoing feedback. Achieve results through knowledge, empathy and commitment to excellent customer satisfaction.

·        Ability to communicate effectively, both orally and in writing.

·        Strong verbal and interpersonal skills.

·        Able to work independently and within a team environment.

·        Able to handle multiple tasks and prioritize responsibilities while paying special attention to detail.

·        Demonstrates strong analytical and problem-solving skills.

·        Demonstrated proficiency in MS Office as well as pension fund administration systems.

Benefits

We offer a phenomenal benefits package, including 100% employer covered health insurance, pension and 401(k) benefits, LTD, Life/ADD insurance, and leave benefits, free parking, and much more.

Level of Language Proficiency

English - proficient

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

kbruck@smwnbf.org
http://www.smwnpf.org

Qualified individuals should email resume and cover letter, including salary requirements, to kbruck@smwnbf.org


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