Administrative Assistant

Job Type

Full Time




United States


Position: Administrative Assistant to the Office of the President

Reports to: Executive Assistant to the President

Status: Full-time; Non-Exempt/Hourly

Location: Brookline, MA

Start date: Immediately

The role and what you should expect:

You will contribute to the success of the members of the organization by performing administrative duties

for members of the President’s Council and Executive leadership. You will report to the Executive Assistant

to the President. You will serve as the first point of contact for internal and external colleagues and

stakeholders seeking meetings with individual members of the Council. You will provide general

administrative support principally to the Chief Marketing Officer, and the other members of the President’s

Council as requested or required.

This general administrative support will include managing the logistical aspects of arranging meetings,

maintaining calendars, document production, coordinating travel, processing expense reimbursements,

generating invoices and managing and entering timecards as required. Some light personal support, like

picking up lunch and booking personal flights, may be required.

Who you are; what we are looking for:

You are organized, flexible, proactive, accurate, and have a “can do” attitude. You are very attentive to

details and have high standards for the quality of your work. You are interested in the work of Facing History

and how we function internally. You are interested in learning and growing and fully utilizing your

administrative skills. You understand the importance of confidentiality and pledge to keep the

confidentiality of the President’s Council and the Office of the President.


  • BA/BS degree preferred
  • At least one year of relevant office experience
  • Outstanding organizational skills, reliability, confidentiality and responsibility
  • Initiative and ability to rapidly handle multiple tasks and to prioritize activities
  • Flexibility, kindness, and a demeanor that contributes to a warm, calm, and welcoming environment
  • Ability to build cooperative relationships with other staff members
  • Demonstrated ability to work independently and as a member of a team
  • Excellent computer skills (MS Office, Google Calendar and Google Suite) required

Compensation and Benefits:

In addition to meaningful and rewarding work, Facing History provides an excellent and competitive

compensation and benefits package including medical, dental, vision, life & long-term disability insurance, a

403(b) program with a discretionary organizational contribution, generous paid time off, an employee

assistance plan & a travel assistance plan, pre-tax Transit-pass program, flexible spending health care and

dependent care accounts, 4 voluntary Aflac plans, limited free parking and a friendly work environment.

Facing History proudly values diversity. We are an Equal Employment Opportunity Employer.

Applications ONLY accepted online at Job posted until filled.

Professional Level

None specified

Minimum Education Required

No requirement