Office Manager/Bookkeeper

Job Type

Full Time

Salary

Minimum: $50,000
Maximum: $60,000

Published

06/12/2018

Start Date

07/09/2018

Application Deadline

06/22/2018

Address

1100 17th Street, NW
Suite 505
Washington
DC
20036
United States

Description

Responsibilities:

 

OFFICE MANAGER RESPONSIBILITIES INCLUDE:

 

-Greet visitors and answer the phone

-Purchase office and kitchen supplies and equipment as needed; Liaise with multiple vendors

-Ensure smooth functioning of the modem, router and copier

-Work with travel agent to book flights

-Reserve hotels, obtain visas, set appointments in support of staff travel

-Manage security fob/card distribution

-Gmail administration

-Internship recruitment and post job announcements

-Conference Room meeting preparation

-Liaise with building management/maintenance

-Provide clerical and administrative support to management as requested

 

BOOKKEEPER RESPONSIBILITIES INCLUDE:


- Maintain and record all activity in the QuickBooks accounting system in a routine and timely manner

-Process payroll in a timely manner, including obtaining approved timesheets

- Pay supplier invoices in a timely manner

- Take all reasonable discounts on supplier invoices

-Pay any debt as it comes due for payment

-Issue invoices when necessary

-Ensure that receivables are collected promptly

- Record cash receipts and make bank deposits

- Conduct a monthly reconciliation of bank accounts

-Conduct periodic reconciliations of all accounts to ensure their accuracy

-Provide information to the external accountant as requested

-Assemble information for external auditors for the annual audit

- Calculate and issue financial analysis of the financial statements

-Maintain an orderly accounting filing system

-Maintain the chart of accounts

- Maintain the annual budget

- Calculate variances from the budget and report significant issues to management

- Comply with local, state, and federal government reporting requirements

Benefits

Benefits include health insurance, 403(b) with up to 5% employer match starting in Year 2, and 10 days of vacation in Year 1 (plus most federal holidays and December 24-January 1).

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

officemanager@gfintegrity.org

Please put 'Office Manager/Bookkeeper' in the Subject line and include a cover letter and resume. Additionally, please confirm in your email that you eligible to work in the United States and that you have experience using QuickBooks. Applicants are strongly encouraged to apply early. No phone calls please. 


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