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Programs Manager

Posted by

Central Ventura County Fire Safe Council


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Published 22 days ago

February 1, 2021
January 29, 2021
$50,000 - $70,000

Programs Manager Job Description

The CVCFSC Programs Manager position is an at-will, two-year grant-funded position, working closely with the Executive Director, the Board of Directors, and the Administration Coordinator. It is anticipated that the position will continue well beyond the initial two years. The Programs Manager will be responsible for planning, implementing, and evaluating the CVCFSC’s wildfire programs with significant support from the executive director and administrative coordinator.  The manager will also expand the awareness of the mission and programs of the CVCFSC, develop relationships with a variety of audiences, including the media, local elected officials, fire agency personnel, nonprofits, schools, etc. Initially, the Programs Manager will focus on the following new and ongoing programs:

·      Facilitate countywide collaborative planning process to update the Ventura County - Community Wildfire Protection Plan (CWPP) to provide a roadmap of communities' actions to address their wildfire threat. A CWPP is a plan that communities create, in collaboration with emergency management, land management, and fire agencies, allowing them to be proactive in managing their wildfire risk.

·      Oversee Fuel Break Programs and Chipper Days to remove unwanted vegetation to reduce the flammable fuel load in communities that border the wildland-urban interface threat zones.

·      Reducing Wildfire Risks in Piru: Oversee new program to enable the unincorporated community of Piru to become more fire resilient, safer, and better prepared to withstand the threat of wildfire through vegetation management; home hardening, and education and outreach program for farmworkers living in Piru.

·      Preparing homes and property in the Greater Conejo Valley Area: New program to prepare homes and property to withstand ember attacks in the Greater Conejo Valley Area. We also offer individualized HIZ Assessments to assist homeowners and others in identifying specific projects to increase the potential to survive a wildfire.

·      Living with Wildfire webinar series: Organize a series of webinars on key topics (home hardening, homeowners’ insurance, Ready Set Go program, etc.) in English and Spanish.



 Position Responsibilities


Development of the CWPP (70% time)

·      Exceptional project management skills and experience coordinating great, multi-disciplinary efforts.

·      Experience in wildfire mitigation and/or disaster preparedness.

·      Ability to access the community's pulse and work within the local community context, identify a community’s capacities and resources, and use them in developing the CWPP.

·      Ability to use existing social networks and build new ones to facilitate new and ongoing wildfire prevention strategies.

·      Organizing and facilitate meetings with city and county representatives and other diverse community partners as part of the CWPP process.

·      Work closely with fire agencies to provide technical assistance opportunities and coordinate education and outreach opportunities within the county.

·      Oversee the CWPP planning process for both the countywide CWPP and local CWPPs.

·      Act as a liaison between the CWPP committee and local fire safe council members.

·      Write accurately, professionally, and effectively. Create and maintain written documentation of all CWPP related activities and prepare final CWPP.

·      Able to effectively cultivate, engage, and maintain diverse individuals and maintain enthusiasm in the planning process.

·      Ability to conduct research and access fire codes, etc., and interest in the principles, practices, and wildfire mitigation techniques.


Other Project Management Activities (15% time)

·      Support development and implementation of CVCFSC’s Strategic Plan and annual work plans.

·      Oversee new programs (Piru, COSCA, and webinar series) and existing chipper and fuel abatement programs.

·      Cultivate new and maintain existing partnerships in Ventura County and the state of California.

·      Oversee development and implementation of evaluation plans, metrics and data tracking for all programs and review and analyze evaluation data and outcomes and prepare reports


Outreach and Education (10% time)

·      Support development of the quarterly CVCFSC newsletter and social media, including website and Facebook page.

·      Ability to communicate professionally and deliver skillful presentations to various audiences, including media, legislators, city and county agency personnel, academia, community members, etc.

·      Identify, outreach, and engage stakeholders to partner with the CVCFSC

·      Prepare external communications.

·      Participate in CVCFSC marketing, traditional and social media efforts (newsletter, website, Facebook page, etc.)


Administration (5% time)

·      Write and disseminate meeting minutes.

·      Track and monitor all programmatic expenditures

·      Assist with the general responsibilities & requirements of the CVCFSC, such as administration and facility support, answering phones, ordering office supplies, and assist as needed with various administrative tasks and facility issues. 


Other Duties as assigned

·      This is a dynamic organization, and change is the norm, and it is expected that the employee will support the work of the whole team in carrying out our mission, and that may involve performing not only the functions and duties listed in this document, but also working outside the parameters of the job description, as the need arises.



Requirements

·      Master’s Degree or a Bachelor’s with equivalent relevant experience

·      Three years of progressively increasing responsibilities planning, managing, and evaluating projects and programs.

·      Previous experience working with non-profit organizations a plus.

·      Experience working in Ventura County is a plus, as is experience with fire science, wildfire prevention work, and disaster preparedness.

·      Excellent written and verbal communication skills.

·      Excellent facilitation and presentation skills.

·      Ability to think strategically and be accountable for precise, detailed work.

·      Ability to work within programmatic budgets.

·      High level of initiative and able to work independently and in small groups.

·      Ability to work with confidential information.

·      Must possess a current, valid California driver's license, current proof of automobile insurance coverage, and reliable transportation.

·      Knowledge of Microsoft Office suite of products: Word, Excel, and PowerPoint.

·      Familiarity with website management and social media platforms. HTML knowledge is a plus.

·      Punctuality and reliability; availability to work occasional weekends or evenings.

·      Must comply with all CVCFSC rules, personnel policies, and standards. 

Programs Manager Job Description

The CVCFSC Programs Manager position is an at-will, two-year grant-funded position, working closely with the Executive Director, the Board of Directors, and the Administration Coordinator. It is…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

  • Benefits Package
  • Benefits Package

Level of Language Proficiency

Fluent in spoken and written English.

Spanish is a plus.

Fluent in spoken and written English.

Spanish is a plus.

Location

3451 Foothill Road, Suite 207, Ventura, CA 93003

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Instructions:

In your cover letter, please include answers to these two statements:

1.       Describe why your background and skillset would enable you to excel in this position. (150-word count)

2.       Describe a time when you managed and facilitated a large, multi-disciplinary effort and describe the process and outcome.  (300-word count)

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