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Program Associate, Organizational Effectiveness and Directed Grantmaking

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The David and Lucile Packard Foundation | Los Altos, CA

The David and Lucile Packard Foundation

Published 11 days ago

About the Department: 

Organizational Effectiveness and Directed Grantmaking is a Cross-Program team at the Packard Foundation, in the unique position of engaging in grantmaking across all Foundation programs, including funds directed by Trustees and the CEO. 

Organizational Effectiveness (OE) grantmaking amplifies and accelerates Packard Foundation strategies to improve the lives of children, families, and communities, advance reproductive health, and protect and restore our planet. OE funds capacity-building projects to strengthen leaders, organizations and networks currently supported by the Foundation. 

Directed Grantmaking includes four funds directed by the Packard Foundation Board and CEO. These funds are flexible and can be responsive to crises or emergencies; in 2020, much of these funds will be allocated for COVID-19 purposes.  

To learn more about our work, please visit the OE webpage on

About the Role:

This Program Associate position works primarily in Directed Grantmaking, with some involvement in the Organizational Effectiveness portfolios. This position offers the opportunity to work on funding frontline issues and extraordinary opportunities in partnership with the Packard Foundation’s Leadership Team and Board of Trustees. As a member of the OEDG team, you will work with a dynamic team committed to equitable and trust-based funding of movement building around the world.  

This position reports to the Program Operations Manager, and works in partnership with Program Officers within the OEDG Team and the President’s Office.

Through at least August 31, 2020, the Packard Foundation building remains closed, and all employees are working remotely. When the offices re-open, the position is located in downtown Los Altos, California. 

Primary Duties and Responsibilities: 

This position will primarily support Directed Grantmaking and Organizational Effectiveness Strategic Opportunities, and may also support other types of grantmaking at the Foundation as needed.  

In this role, your duties will include but not be limited to the following:

Grants Management & Grantee Support

  • Build strong relationships with grantees to support the creation and submission of grant proposals and required information, following Foundation guidelines, processes, and requirements, and working collaboratively to resolve issues as they arise
  • Process high volume of complex grants through their full lifecycle, including creating, maintaining, and updating electronic grant files according to Foundation legal and financial requirements 
  • Manage grantmaking budgets, trackers, and dashboards for multiple large funds, tracking actual and projected payout in complex and often changing situations
  • Be able and willing to respond to changing circumstances, proactively and independently shifting priorities as needed.

Administrative Operations

  • Lead coordination of logistics and content preparation for grantee interactions and engagement; schedule, plan logistics, and contribute to content of meetings for internal and external participants, including executive-level team members and Trustees
  • Proactively research, develop, and edit content for correspondence, reports, and meetings
  • Organize and have a high-level understanding of and contribution towards materials, memos, correspondence, or other documents for a variety of audiences including internal teams, grantees, the Board of Trustees, and the public
  • Provide accurate and detail-oriented quarterly board meeting docket coordination
  • Provide team operations administrative support as needed

Organizational Partnering & Initiatives

  • Maintain trust-based, productive relationships with a wide range of organizations and individuals, including grantees, partners, and foundation employees
  • Collaborate with team members in on-going learning and process improvement, incorporating external and internal feedback to constantly improve how we do our work
  • Participate in Organizational Effectiveness and Directed Grantmaking strategy conversations as appropriate, and work closely and effectively with other Program Associates within the Foundation
  • Participate in, and/or lead cross-foundation initiatives, as appropriate, to achieve Foundation goals
  • Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions


Knowledge, Skills and Abilities

  • Excellent teamwork / collaboration skills with a demonstrated commitment to diversity, equity, and inclusion in the workplace and the ability to work with others in a courteous and culturally sensitive manner
  • Commitment to advancing racial justice and equity in grantmaking
  • Strong budget management, projection, and analysis
  • Able to proactively manage tasks independently, and proactively adjust priorities as needed
  • Strong organization/ project management / coordination skills
  • Strong research, report writing, and editing skills
  • Excellent attention to detail
  • Excellent skills and strong knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and a willingness to learn and become proficient with systems including Fluxx and Microsoft SharePoint is required.
  • Consistent and dependable for full-time work and be available to work overtime when occasionally required.
  • Able to coordinate among different time zones and be available for occasional early morning or evening calls. Please note that there will be occasional travel to conferences and grantee site visits, both domestic and potentially international, in this role.
  • Interest in supporting and developing outstanding nonprofit leaders, organizations, and networks is desirable.

Education and Experience

A college degree or equivalent education is highly desired. A minimum of four years of relevant experience is required. Relevant experience may include grantmaking work, development or programmatic experience in the non-profit sector, or any role requiring complex project or budget management. Experience in the nonprofit sector and grant-making processes either with a foundation or grantee perspective is a plus.

Compensation and Benefits:

The position is full-time and non-exempt. Compensation will be commensurate with related work experience and education.

The David and Lucile Packard Foundation offers excellent benefits for eligible employees. Current benefits include: medical (HMO and HDHPs), dental and vision coverage; 15% employer contribution to employee retirement plan; life insurance, disability insurance, vacation and sick leave; an adoption benefit; fertility benefit; a financial wellness program; health advocacy services, paid time off to volunteer for nonprofit organizations; matching grants for employee contributions to tax exempt organizations; commute assistance; and tuition assistance.

About the Department: 

Organizational Effectiveness and Directed Grantmaking is a Cross-Program team at the Packard Foundation, in the unique position of engaging in grantmaking across all Foundation programs, including funds…

Details at a glance

  • On-site Location
  • Full Time Schedule


343 2nd Street, Los Altos, CA 94022

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