Program & Development Administrator

Job Type

Full Time


Minimum: $28,000.00
Maximum: $32,000.00
Details: depending on experience




4544 S Lamar Blvd
Ste 300 Ste 350
United States


Program & Development Administrator

Reports to: Program Operations Manager

Start Date: Immediate

Location: Austin, TX

OVERVIEW: The Program & Development Administrator will be responsible for keeping the programs and development team running smoothly by offering support around: customer service, communications, & data and inventory management. The position will also share the responsibility with both the program and development teams in managing all headquarter duties including systems creation, team coordination, and cross-departmental functions.

DUTIES INCLUDE (but are not limited to):


  • Provide superior customer service to all constituents through varied pathways of communication: in person, phone, and email.
  • Support constituents in all aspects of program registration, ongoing consistent communication, and finisher data surveys.
  • Engage current and future constituents through proactive communications and relationship management
  • Work with vendors to assist in programmatic fulfillment of collateral, incentives, and other materials as necessary.
  • Assist the Program Operations Manager with research and evaluation projects.
  • Successfully adopting programmatic technology, both internal and external.
  • Assist the programs team with special projects, as assigned.


  • With assistance from the development team, facilitate, develop, and implement an annual development strategy to achieve associated financial goals for the following priorities:
  • Special Events
  • Individual Giving
  • Corporate and Foundation Giving
  • Conduct prospect research for foundation, city, county, state, federal, and corporate grant opportunities.
  • Updating, adding, and maintaining donor, member, and prospect constituent records in the database.
  • Manage donation and membership acknowledgement process (sending thank you notes, public acknowledge when needed, cultivate the relationship, etc.)
  • Assist with coordinating and implementing annual fundraising campaigns including direct mail, email, and telephone.
  • Analyze performance of annual giving programs including donor acquisition, retention, and upgrade strategy effectiveness.
  • Assist with volunteer recruitment and coordination for key events
  • Assist in planning, developing and executing donation and event campaigns

OUTCOMES: The Program and Development Administrator will be responsible for achieving assigned organizational outcomes, including the development and implementation of tactics used to achieve these outcomes.


  • Passionate about personally pursuing a healthy lifestyle
  • Personable, adaptable, and comfortable in an extremely fast-paced and outcome driven work environment
  • Comfortable learning new technology systems
  • Understands the importance of data integrity
  • Well-spoken and articulate through both written and verbal communication
  • Enjoys being creative
  • Is service-minded and a team player
  • Ability to take direction and realize others’ ideas
  • Confident and self-starter
  • Must be able to manage multiple projects at once


  • Candidate must have a bachelor’s degree
  • Ability to work pre-dawn and late night hours, as well as several Saturdays a year, in various weather conditions
  • Spanish a plus


  • $28,000-$32,000 depending on experience


Applications will be accepted until the position is filled. To be considered, please submit your resume and cover letter to

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Applications will be accepted until the position is filled. To be considered, please submit your resume and cover letter to