We seek an enthusiastic administrative assistant who will work 15-20 hours per week at the office of the Fred T. Korematsu Institute at the Presidio in San Francisco. He/she will perform a broad variety of administrative and office support duties, including operations, communications and development work, and program implementation.
With a mission to educate to advance racial equity, social justice, and human rights for all, the Fred T. Korematsu Institute (KI) promotes the importance of remembering one of the most blatant forms of racial profiling in United States history: the forced removal and mass incarceration of Japanese Americans during World War II. KI achieves this is by creating and disseminating free multimedia Curriculum Kits for educators, holding teacher workshops and public events, working toward establishing a national Fred Korematsu Day of Civil Liberties and the Constitution, and building partnerships with other groups and organizations. In its work, KI bridges the Fred Korematsu story with various topics in history including other civil rights heroes and movements, the Constitution, global environmental and human rights, and Asian American history. KI makes connections to present-day civil rights discrimination and political scapegoating such as mass incarceration, anti-immigrant sentiment, and Islamophobia.
Executive Director Karen Korematsu founded the Fred T. Korematsu Institute in 2009 to honor her father’s legacy. Originally a local community and education program, KI expanded its vision in 2010 as a result of Fred Korematsu Day of Civil Liberties and the Constitution being established in California. KI is now a national organization that inspires students and the public through Fred Korematsu’s story. Learn more at www.korematsuinstitute.org.
About the Position
The Administrative Assistant reports to the Executive Director and Education Program Director. Essential job functions include maintaining office operations and procedures, supporting the administrative needs of staff, performing data entry, and maintaining databases.
- Strong interpersonal, written, and verbal communication skills
- Team-oriented and a strong team player
- Excellent computer skills, including Microsoft Office
- Proficiency in Google Drive, Dropbox, social media, and data organization on web platforms
- Excellent time management, organizational, and planning skills
- Ability to multitask
- Ability to prioritize and work independently with minimal supervision
- Exceptional attention to detail
- Previous experience creating, managing, and maintaining databases
Details of Responsibilities/Duties:
- Inventory database
- Organize Kit inventory
- Retrieve data from online submissions (Google Sheet) and input into teacher database
- Enter shipping dates and create shipping labels
- Enter and revise request/receipt forms
- Create data report of educators and students
- Manage Curriculum Kit contacts database
- Ship Kits as required
- Maintain the online donor database—add new donors, track donations, acknowledge donations, create reports, post campaigns, etc.
- Assist with End-of-Year Appeal
- Assist with data collecting for grants
Fred Korematsu Day
- Perform various administrative tasks, including organizing volunteers and following up with initial requests for program and vendors
- Manage inventory of all printed materials and office supplies
- Organize various office binders
- Gather educator testimonials for marketing purposes
- Assist Education Program Director with intake of photo permission requests, keep track of when photos will be used and follow up/obtain a copy of how photo was used
- Organize KI photos by event and date
- Communicate with Development and Communications Associate Director and Website Manager to help keep KI’s online presence up-to-date
- Intake speaking engagement inquiries—check calendar, confirm with the Executive Director and communicate with those inquiring
- Manage student inquiries for interviews with the Executive Director—vet students using template of questions and forward their questions to the Executive Director
- Receive and input calendar entries for the Executive Director on Microsoft Outlook
- Maintain supply areas in an orderly fashion to keep accurate inventories on all incoming and outgoing supplies
- Oversee all incoming mail, including donation checks
- Intake emails from general KI address
- Perform other related duties as required and assigned
Minimum Education Required
How To Apply
Email a cover letter, resume, and the names/contact information of three professional references to firstname.lastname@example.org with “Administrative Assistant” in the subject line. In your cover letter, please highlight why you are interested in the position and what makes you a strong candidate. Applications will be reviewed on a rolling basis until the position is filled.