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Senior Program Assistant - Advising & Testing

Posted by
Amideast
|
Washington, DC
New
|
Published 21 days ago

The Senior Program Assistant in Advising and Testing provides support for the organization’s standardized testing and educational advising activities in the United States and the Middle East and North Africa.


RESPONSIBILITIES:

Standardized Test Registration, Administration, and Product Support

·        Set up and monitor test sessions in online registration system

·        Set up online test administrations in the appropriate platform

·        Order standardized test materials for all offices while monitoring usage and inventory

·        Score tests using specialty software, entering data manually when necessary; provide results and reports to clients and field offices; troubleshoot problems with scanner/scoring issues

·        Compile and collect reports as required and on a monthly basis

·        Monitor high-stakes test results using established methods and conduct post-test interviews when necessary

  • Provide customer service, responding to client and candidate inquiries by telephone and e-mail

·        Troubleshoot problems with test registrations, score reports, etc., including field office scanner/scoring software issues

·        Exhibit knowledge of all testing-related products

·        Arrange and track test administrations, observing form control and security measures, occasionally serving as a test proctor

·        Fulfill test orders and provide technical and scoring support for U.S. sites

·        Track and forward score reports for all offices


Program Financial Monitoring Support

·        Order and distribute vouchers for specific tests and process test registrations

·        Create purchase orders, sales orders, and invoices in accounting software

·        Track, review, and pay invoices received

·        Reconcile shopping cart sales/credit card receipts

·        Assist in reviewing expenses and submit invoices to clients

·        Provide and update testing programs cash and receipt forecasts for use by Finance

·        Maintain departmental credit card purchases and logs daily, submitting to Accounting monthly


EducationUSA Advising, Degree Authentication, and College Fair Support

·        Conduct degree authentication, verifying institutional accreditation and student graduation as well as obtaining transcripts and other needed documents from U.S. educational institutions; process educational credentials requiring U.S. Department of State authentication and Embassy legalization

·        Set up meetings with universities who wish to visit Amideast; take notes and distribute a report to appropriate staff on each visitor group

·        Manage College Fair promotion, applications, payments, and client relations


QUALIFICATIONS AND SKILLS:

Required

·        Bachelor’s degree or equivalent

·        At least one (1) year of full-time work experience

·        Precise attention to detail, organizational skills, and ability to meet regular and fluctuating deadlines and priorities

·        Problem solving skills

·        Excellent written and spoken communications skills

·        Excellent skills in Microsoft Office (including Word and Excel) and Adobe Professional

·        Demonstrated ability to quickly learn new, complex software and processes

·        Some basic knowledge of accounting and/or financial systems

·        Demonstrated initiative

·        Ability to work independently as well as part of a team

·        Able to work remotely from home as well as in the office


Preferred

·        2-3 years full-time experience

·        Deltek CostPoint experience

·        French and/or Arabic skills


·        Fulfill book orders and checking materials on arrival and shipping to offices

The Senior Program Assistant in Advising and Testing provides support for the organization’s standardized testing and educational advising activities in the United States and the Middle East and North Africa.


RESPONSIBILITIES…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 6, 2022
  • Application Deadline
    May 31, 2022
  • Education
    4-Year Degree Required
  • Experience Level
    Entry level
Salary
At least USD $45,000
/ year

Benefits

Full benefits package including paid leaves, health insurance, and 401(k)

Full benefits package including paid leaves, health insurance, and 401(k)

Level of Language Proficiency

French and/or Arabic skills preferred

French and/or Arabic skills preferred

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

How to Apply

Please apply on our website, https://jobs.amideast.org and include a cover letter and CV.

Please apply on our website, https://jobs.amideast.org and include a cover letter and CV.

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