Administrative and Development Assistant

Job Type

Part Time



Application Deadline



7441 Sunset Blvd., Suite 205
Los Angeles
United States


mothers2mothers (m2m) is a global nonprofit that trains, employs, and empowers HIV-positive women—Mentor Mothers—who provide family-centered support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. Founded in Cape Town in 2001, m2m now delivers these services directly at health facilities and in communities in eight countries, and also partners with governments and other NGOs. We have a track record of scaling our services and proven impact. In 2017, m2m and our partners reached 2.3 million new clients. We invite you to visit to learn more about our work.

Job Overview

An entry-level opportunity has arisen within our Los Angeles office for a part-time Administrative and Development Assistant. As the support person to the Los Angeles office, this position will be an integral part of a small team mobilizing resources for mothers2mothers (m2m). It is a great opportunity for someone who is interested in part-time work and has a passion for global health and women’s empowerment. The incumbent will manage administrative duties for the LA office and Co-founder, as well as provide support on various projects and activities involving fundraising, events planning, and on occasion communications. S/he will also be the IT support person on this small but mighty team.

Key Performance Areas

Office Management:

  • Basic IT/general tech support
  • Managing general office supplies/equipment/deliveries
  • Responsible for all office financial paperwork (Processing monthly expenses, travel reconciliations, ensuring payment of invoices and compliance requirements)
  • Handling office mail and shipping requests
  • Managing office print orders
  • Tracking/updating office calendar

Resource Mobilization:

  • Providing support for donor meetings/events (preparing press kits, individual/foundation/corporate research, etc)
  • Donation Processing
  • Assist with donor database management, including editing/entering contacts and opportunities into Salesforce
  • Work with New York-based Development Office Coordinator to ensure all gifts are recorded properly for month-end reconciliation
  • Supporting in-office design requests for fundraising (invitations, greeting cards, etc), either directly or through liaising with graphic design team
  • Occasional support to the communications team on major projects including events, email newsletters and research

Essential Competencies

  • Bachelor’s Degree
  • Fluent in English
  • Excellent written, verbal and interpersonal skills
  • One year’s relevant work experience 
  • Highly organized and adept at managing multiple concurrent activities with great attention to detail
  • Excellent knowledge of Microsoft Office Programs—familiarity with Salesforce highly desirable
  • Mac and PC proficient
  • Comfort with Excel and budgets
  • A team player who is adaptive, has a sense of humour and is comfortable working in small office with a roll-up-your-sleeves environment
  • Self-motivated, capable of showing initiative, and happy to work independently when colleagues are out of the office
  • Passion for and commitment to the mission and goals of mothers2mothers


Desired Competencies

  • An interest in and understanding of international development
  • An interest in and understanding of HIV/AIDS and women’s issues
  • Experience using database systems (Salesforce and Powerpoint)
  • Proficiency in Photoshop

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

  • Interested candidates should submit cover letter outlining their interest in the position, current resume, and salary expectations to Kate at
  • Applications will be accepted until position is filled.