Job Type

Full Time


Minimum: $49,981




420 West 118th Street
New York
New York
United States


Job Description:

Reporting to the Grants Manager-Post Award of the Institute for Social and Economic Research and Policy, the Accounts Payable Specialist - Grants assists in daily department financial activities for the Institute on restricted accounts. Using the University's financial management systems, the Accounts Payable Specialist-Grants processes all accounts payable and purchasing transactions including but not limited to invoices; reimbursements; purchase requisitions; purchase orders; P-card transactions; vendor maintenance; honoraria; faculty and graduate student travel on research grants and stipends; processes journal entries and internal fund transfers. S/he resolves payment problems and informs students, faculty, staff and visitors of accounts payable and purchasing processes and guidelines; follows up on all questions or concerns regarding the same and ensures compliance with university, federal, and INS policies and regulations; maintains petty cash account; reimbursements and gifts. S/he prepares financial reports and performs monthly reconciliation of accounts; assists in quarterly and annual fiscal year close; researches and resolves problems with open commitments and overdrafts. Monitors budgets and financial files, creates, and maintains financial reports for faculty sponsored project research accounts. S/he will liaise with Purchasing and Accounts Payable to resolve issues. Support relations with hotels, caterers, travel agents and other vendors. Perform other duties and responsibilities as assigned.  

Level of Language Proficiency

Minimum Qualifications:

High School diploma or the equivalent and three years related experience required or equivalent combination of education and experience.  

Job-specific Additional Qualifications:

Attention to detail and ability to work independently is required. Outstanding interpersonal, verbal and written communication and organizational skills are required. Ability to prioritize and follow through on multiple tasks is also required. Knowledge of Microsoft Office applications with proficiency in EXCEL required. RESUME AND COVER LETTER ARE REQUIRED.  

Preferred Qualifications:

Bachelor's degree in related field is strongly preferred. Experience in an academic setting strongly preferred, including experience with university financial systems. Prior financial, grants and/or foundation relation experience a plus.  

Professional Level


Minimum Education Required

High School

How To Apply

Candidates must apply via the Columbia University Job Portal at  

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.