Grants Administrator

Job Type

Full Time

Published

06/12/2018

Address

West Conshohocken
PA
United States

Description

Position Summary

Reporting to the Director of Program & Grant Operations, the Grants Administrator plays a key role in the life-cycle of the grantmaking process by implementing, managing and facilitating several operational processes, including: due diligence review, proposal distribution, the grant agreement process, grant & donation payments, and amendment letters. The Grants Administrator works closely with Foundation Grantees and with Programs and Operations staff (especially the Legal and Finance & Accounting departments) to ensure accurate, complete and efficient processing of documentation, as well as clear and timely communications with stakeholders.


Areas of Responsibility

  • Implements and manages the grant agreement process utilizing system templates, and works with the Grantee and the Foundation’s legal team on custom contractual language.
  • Creates and actively monitors all grant or donation payment and refund records. Reviews, authorizes and generates payment letters for all weekly check runs.
  • Performs due diligence and compliance functions for all new grants and scheduled payments, adhering to IRS and Department of Treasury requirements.
  • Performs analyses of systems data on several grant-related business processes and creates summary reports for internal stakeholders. Also assists in the production of grant reports included in annual tax schedules.
  • Drafts all Grant Amendment Letters and updates grant records to reflect any necessary changes.
  • Assists with the distribution of proposal materials to Foundation’s President and Board of Trustees.
  • Processes all honoraria payments related to the Foundation’s external review process.
  • Implements departmental special projects as needed.


Criteria & Relevant Skills

  • Bachelor’s Degree or at least 5 years of grantmaking administrative experience.
  • Relevant experience in document management, payment monitoring, or contract administration, preferred.
  • Experience within a non-profit or foundation environment including working with grant management software (or experience with SalesForce.com), preferred.
  • Excellent attention to detail and demonstrated history of meeting work deadlines.
  • Strong analytical capabilities, especially related to business processes.
  • Proficient in MS Office including experience working with Excel pivot tables, required.
  • Excellent written, oral and interpersonal communication skills.
  • Strong personal interest in the Foundation’s mission.

Benefits

The Foundation is committed to providing exceptional benefits to our employees and their families. We offer medical, dental and vision coverage, with 100% of employee premiums paid for by the Foundation. Additionally, the Foundation provides life and disability insurance at no cost to the employee.

The Foundation offers a 401(k) retirement savings plan with a generous employer match. We offer paid time off and paid parental leave.

Finally the Foundation offers a unique staff donation program, making a $5,000 donation in the employee's name to a mission-aligned organization of the employee's choice.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://www.templeton.org/about/careers

To learn more, and to apply, please visit www.templetoncareers.org.


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