Fundraising, Communications and Alumni Relations Associate

Job Type

Full Time



Start Date:


Application Deadline:



San Francisco
United States


An independent, prek-grade 8 day school in San Francisco

Seeks a

Fundraising, Communications and Alumni Relations Associate

(full-time, non-exempt position)


We are seeking a dynamic fifth member to round out our small but mighty advancement team. The Fundraising, Communications and Alumni Relations Associate plays an integral role in this office - interfacing with data, supporting volunteers, writing copy for newsletters, planning events, coordinating mailings, and more! Each day is different and none of them are dull. If you love the mechanics of fundraising, working with a team, and are looking for a career in the exciting field of nonprofit administration, this might be the job for you! Located in the heart of San Francisco and accessible by public transportation, our pre-K through 8th grade independent day school relies on the vital funding raised with our annual fund, spring gala, and major gifts efforts. Spend each day knowing you’re making a difference - just bring your strong work ethic, attention to detail and great sense of humor!

Position summary:

Strategize, coordinate and manage key areas of the advancement program pertaining to fundraising analytics, event logistics, communications, and alumni relations. Partner with other members of the advancement team to support annual fund and major gift initiatives, and stewardship efforts.


Main areas of focus and responsibility:

●      Implement and staff all fundraising and stewardship events, including annual auction

●      Assist Director of Communications with school publications and communications

●    Support Director of Advancement and Director of Annual Giving with annual fund coordination

●    Develop and implement an alumni relations program with input from and serving alumni representing each generation of graduation


Specific duties (not limited to):

Fundraising Events

●      Identify appropriate venues for fundraising and stewardship events, and liaise with site contact

●      Arrange event logistics such as audio visual, set-up, photography, and rentals

●      Work on event invitations with team members, create invite lists using database, and organize mailing process

●      Assist with volunteer recruitment, and organize volunteer committees to staff and assist with events

●      After each event, update database records with each person’s attendance

●      Support Director of Advancement in carrying out all aspects and logistics of annual gala auction, including:

■     Develop strategy for soliciting donations for online and silent auction, package and market donations for purchase.

■     Work with volunteers (to select menu and specialty cocktail for event)

■     Identify and engage entertainment

■     Assist with marketing and communications of event


●      Coordinate weekly email announcements newsletter

●      Assist Director of Communications with content research and writing for school website and social media

●      Proofread publications

Alumni Relations

●      Develop and implement an alumni relations program with input and support from alumni representing each generation of the population.

●      Manage and augment the alumni database.

●    Plan alumni events including annual spring reunion for alumni graduating from high school, holiday event for high school and college students, and other events as deemed necessary

Annual Fund

●    Coordinate mailing of appeal letters and follow up appeals

●    Supply analytics and data for volunteers and board committees

●    Assist with writing annual fund appeals


Other duties as assigned by the Director of Annual Giving


Essential skills and experience:

●      1-3 years of work experience in nonprofit development, fundraising, marketing or events

●      Bachelors Degree in related field

●      Demonstrated ability to work and succeed in a team environment

●      Experience and comfort with data management and analytics

●      Ability to think proactively and plan strategically

●      Ability to organize and manage multiple priorities

●      Excellent interpersonal and communication skills

●    Desire and ability to work innovatively and creatively

●      Initial and continued tuberculosis clearance

●      Initial and continued criminal background clearance by DOJ and FBI


Valued but not required skills and experience:

●      Familiarity with a world language

●    Familiarity with independent school or other non-profit fundraising culture


Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

●      Physical demands: While performing the duties of this job, the employee is occasionally required to walk; sit; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

●    Required to work occasional evenings and weekends.



The Board of Trustees and administration are expressly dedicated to ensuring that CAIS is a great place to work. As a critical component of our strategic vision, the school has committed to attracting, developing, retaining, and rewarding top-tier faculty and staff with a benefits package including:

●    Competitive salary

●    Robust opportunities for professional development, support, and growth

●    Comprehensive insurance package (covering 100% of premiums for individual employee)

●    Generous PTO and sick leave

How to Apply

Email employment files (minimum: cover letter, resume, writing sample, and list of references) to . In subject line please indicate “Fundraising, Communications and Alumni Relations Associate.” In your cover letter please reference how you learned of this opening.


The school is committed to diversity, equity and inclusion. People of color and LGBTQ candidates are strongly encouraged to apply.


●     Comprehensive insurance package (covering 100% of premiums for individual employee)

●     Generous PTO and sick leave

●     Employer contribution for 403(b) retirement account

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply