Administrative Assistant to Director, Letters & Grants

Job Type

Part Time Temporary



Application Deadline:



United States


The Administrative Assistant to the Director of Letters & Grants (L&G) serves as a member of the Letters & Grants team & reports directly to the Director of Letters & Grants. As a team member of L&G, he/she represents and upholds Doris’ vision & values, as these underlie the work of the entire Letters Foundation. He/She must be able to work with a high degree of discretion and maintain strict confidentiality. This individual is directly accountable for the areas of responsibility outlined below.


                         ● Coordinate and assist in the planning, facilitation and follow up of bi-weekly virtual team meetings

                         ● Coordinate and assist in the planning of onsite meetings and trainings, including travel arrangements

                         ● Coordinate and schedule 1:1 employee meetings, including performance reviews

                         ● Prepare weekly and monthly reports in Salesforce

                         ● Submit invoices for L&G expenses according to Foundation process

                         ● Prioritize email communications and respond as appropriate

                         ● Create and assemble training materials

                         ● Organize and assemble Training Manual in partnership with Director

                         ● Support the Director with various projects as needed


● 20 hours per week, 5 days a week, in the office

● Proven ability to handle confidential information with discretion

● Strong organizational skills with excellent attention to detail

● Experience managing multiple priorities in a fluid environment

● Experience with GSuite products

● Comfortable with technology, experience with Salesforce & Evernote a plus

The Letters Foundation is an Equal Opportunity Employer committed to a diverse workforce. Women, LGBTQ, and people of color are strongly encouraged to apply.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

To apply, please send a letter of interest and resume here.

For questions, e-mail: