Grants Administrator

Job Type

Full Time


Minimum: $55,000.00
Maximum: $60,000.00




1900 Fruitvale Avenue
United States


Title:                          Grants Administrator

Reports To:               Development & Communications Senior Manager                       

Department:             Development & Communications

Location:                  Oakland, CA

Schedule:                 Monday through Friday Occasional weekends

Travel:                        Local Travel may be required

Salary:                       $60,000

Employee Status:     Regular, Full-time, Non-Exempt

Union:                        N/A

Supervises:               N/A               


Two weeks of paid vacation a year, sick time, 13 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, $25,000 life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.

Agency Summary

The Unity Council is a non-profit Social Equity Development Corporation with a 50-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.

Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 8,000 individuals and families annually in five languages. Programs include: early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Concord. The Unity Council employs a diverse workforce of more than 250 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.

Program Summary

The Development and Communications Department is responsible for planning and executing fundraising campaigns and communication strategies that fulfill the organization’s five year strategic plan and other goals as determined by the Chief Executive Officer and Chief Operations Officer. The department oversees all fundraising from corporate, philanthropic, government, and individual donors, in addition to all external and internal marketing and communications. Finally, the department is also charged with the planning and production of all fundraising events; the annual Fruitvale Dia de Los Muertos Festival; and provides support to other departments in the organization of employee events and initiatives.

Under supervision from the Senior Manager of Development & Communications, the Grants Administrator will spearhead the cultivation of support from government, foundation, and corporate sources through researching and responding to funding opportunities that are aligned with The Unity Council’s values and goals. The department is responsible for writing and submitting successful proposals for funding and maintaining relationships with a diverse portfolio of corporate, foundation, and government funders. This position will oversee major institutional funding from beginning to end: proposal ideation, program design, grant writing, and program reporting. This individual will gather information across internal departments, conduct research on program area, and manage collaborative grant writing process. In addition to managing the proposal process, this individual will proactively work with program staff to monitor progress of project, track and collect data, and evaluate impact. This position will be a critical new addition to a high-performing team of two.


·        Manages the grant development process from proposal planning to submission. Works as a team with Development staff, Program staff, Finance staff, and others to ensure that all aspects of the proposal process are prepared, documented, tracked, and submitted on time.

·        Writes accurate, thorough, and compelling proposals for funding that meet the requirements established by funders.

·        Collaborates with program staff to translate their program goals and outcomes into clearly written program logic models and project timelines that adhere to funding opportunities.

·        Gathers all required documents for proposal/report submission.

·        Works in close collaboration with program directors and managers to prepare and ensure the timely submissions of required progress reports (quarterly, semi-annual, annual). Develops strategies and procedures with program staff to ensure that the data to be reported on in the future is accurately tracked and collected from the beginning of the life of the grant.

·        Regularly meets with program staff to track progress and performance of grant objectives.

·        Maintains grant tracking database and leads weekly grant meetings with Development staff and others. Assures that assigned grant records are filed and properly maintained.

·        Conducts grant prospect research on a regular basis.

·        Evaluates and offers suggestions to improve grant funding success rate and process for grants administration in organization.

·        Other duties as assigned by Supervisor.


·        Bachelor’s degree or equivalent.

·        Possession of a Master’s in Business/Public Administration, Public Health, Public Policy or related fields highly desirable.

·        Minimum three years’ work experience in government, nonprofit, or academic institution.

·        Must demonstrate excellent writing skills and ability to organize and present written and oral information in a clear and concise manner.

·        Experience in proposal writing, particularly for government and foundations, highly desirable.

·        Previous project management experience with demonstrated ability to work with a team to manage project budgets and deadlines.

·        Enjoys working with others in a joyful, fast-paced environment, and comes with a sense of humor and passion for service.

·        Ability to organize and manage multiple projects and tasks simultaneously with a high attention to detail and accuracy.

·        Ability to work under pressure and to meet external and internal deadlines.

·        Ability to take initiative and pursue goals with minimal supervision.

·        Proficiency in MS Office Suite and Google Docs, Sheets, Drive.

·        Experience in program evaluation and data analysis highly desirable.

This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.

The Unity Council is an Equal Opportunity Employer. 

Women, minorities, and people with disabilities are encouraged to apply.

Professional Level


Minimum Education Required

No requirement

How To Apply