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Front Desk Receptionist

Posted by
Children's Aid
|
Brooklyn, NY
New
|
Published 24 days ago

Position Summary: Children’s Aid Child Welfare and Family Services division provides comprehensive services to children of all ages and their families to strengthen their abilities and their potential to thrive. The Front Desk Receptionist assists the Operations team with the day to day running of Children’s Aid Foster Care Program in Brooklyn, New York. The Front Desk Receptionist reports to the Office Manager.

 

Responsibilities: 

·       Provide reception coverage.

·       Greet people entering the building, answer any questions, and create ID badges for guests. Assist security as needed, providing directions and alerting staff when a guest is there to meet or visit them.

·       Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested.

·       Manage the building log of who is entering and exiting the building.

·       Accept deliveries and mail, organize them to be distributed to the correct recipients.

·       Maintain the reception area.

·       Handle meeting room bookings, utilizing public Outlook calendars and focusing on the strategic assignment of meeting space so as to maximize utilization. Sending initial confirmations in connection with bookings and following up to confirm the current status of the meeting, the accuracy of participant counts, the need for special equipment, etc.

·       Coordinating a wide range of services for meetings which have been booked, including Audio Visual requirements, food and beverage requests, conference room set-ups, signage, distribution of materials, etc. Confer with clients before and after events.

·       Set up and maintain A/V, Wi-Fi, conference phone and other room-based equipment.

·       Obtaining correct approval and billing information for all expense-related activity to include; food and beverage, equipment rentals, etc. Monitoring the accuracy of any such charges.

·       Bill coding / purchase order creation.

·       Maintain appearance of conference rooms, meeting rooms and common areas; report cleanliness and repair items to Operations Manager or facilities team.

·       Serve as contact point during Office Manager’s absence.

·       Maintaining strong relationships with office stakeholders.

Qualifications: 

·       Strong Outlook calendar and e-mail skills required.

·       High School Diploma/GED required.

·       Bilingual (Spanish/English) required.

·       Strong written and verbal communication skills. 

·       Understanding of Children’s Aid mission and how it pertains to site management.

·       2-years of front desk experience required.

·       Professional demeanor and appearance.

·       Additional responsibilities as assigned. 


Position Summary: Children’s Aid Child Welfare and Family Services division provides comprehensive services to children of all ages and their families to strengthen their abilities and their potential to thrive. The Front Desk…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    August 7, 2021
  • Education
    High School Diploma Required

Benefits

Benefits:

·        Medical, Vision, Dental

·        403b + employer match

·        Up to 20 vacation days

·        Sick days

·        Personal days

·        Paid holidays

·        Flexible spending accounts (FSA)

·        Pre-tax transportation account

·        Voluntary benefit plans & life insurance

·        Education support program

Visit us: https://www.childrensaidnyc.org

Benefits:

·        Medical, Vision, Dental

·        403b + employer match

·        Up to 20 vacation days

·        Sick days

·        Personal days

·        Paid holidays

·        Flexible spending accounts (FSA)

·        Pre-tax transportation account…

Location

On-site
175 Remsen St, Brooklyn, NY 11201, USA

How to Apply

https://childrensaidrccorp.peoplefluent.com/res_viewjob.html?optlink-view=view-28350&ERFormID=res_newjoblist&ERFormCode=any

Children’s Aid is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive environment. Qualified candidates from underrepresented populations are encouraged to apply.

Please apply online through Children’s Aid website – Job ID: 004612

https://childrensaidrccorp.peoplefluent.com/res_viewjob.html?optlink-view=view-28350&ERFormID=res_newjoblist&ERFormCode=any

Children’s Aid is proud to be an…

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