OFFICE MANAGER

Job Type

Full Time

Salary

Details: DOE

Published

08/30/2018

Address

610 S. Ardmore Avenue
Los Angeles
CA
90005
United States

Description

ORGANIZATIONAL BACKGROUND


Public Counsel is the largest pro bono public interest law firm in the country. Founded in 1970, it is dedicated to advancing equal justice under law and addressing economic, racial, and other inequities by delivering free legal and social services to the most vulnerable members of our community. Public Counsel operates eight legal projects: Children’s Rights, Community Development, Consumer Rights, Homelessness Prevention, Immigrants’ Rights, Veterans’ Rights, the Audrey Irmas Project for Women & Girls’ Rights, and our impact litigation project, Opportunity Under Law. Public Counsel has a full-time staff of over 120. We seek to have a racially inclusive staff.


JOB SUMMARY


Public Counsel’s Office Manager will play a critical role in supporting the work of Public Counsel by creating a productive and efficient work environment for our dedicated team of professionals. The Office Manager oversees the daily operations of Public Counsel’s primary office, and coordinates administration and logistics to make sure that daily office operations are running smoothly. The Office Manager reports directly to the COO, and works with the Human Resources, IT, Facilities, Finance and Administration departments to develop and implement procedures relating to office operations.


The Office Manager’s primary duties will include:

  • Direct supervision of receptionists, responsible for ensuring up to date training for reception team, creating and implementing policies and schedules relating to front desk functions, and occasionally backing up reception.
  • Monitor administrative support needs of the Projects, support the professional development and training of administrative support personnel, and supervise non-Project administrative support personnel as needed.
  • Assist with new employee onboarding, including overseeing office and parking setup, and ensuring new staff are integrated into office operations.
  • Maintain a safe workplace, including coordinating the safety committee and implementing best practices for safety and accident prevention.
  • Oversee document retention and destruction procedures and file-keeping system for client files.
  • Oversee ordering and stocking of all supplies necessary for office operations, including approval of supply requisitions and approval of new vendors.
  • Manage logistics for events held in the office.
  • Coordinate and oversee facilities needs and manage office renovation projects from time to time.
  • Responsible for maintaining open communication to staff about office operations.
  • Oversee various employee welfare efforts including Social Committee and employee recognition events.
  • Maintains office efficiency by planning and implementing office layout, keeping track of staff seating assignments.


ESSENTIAL JOB SKILLS AND ABILITIES REQUIRED


  • Prior office management or administration experience preferred;
  • Excellent time management skills, ability to multi-task and prioritize work;
  • Excellent oral and written communication skills (Spanish-language fluency preferred);
  • Strong organizational skills;
  • Experience with employee supervision and professional development;
  • A commitment to economic and racial justice;
  • Comfort working with low-income, racially diverse clients;
  • Ability to maintain discretion relating to confidential client, personnel and donor information.

Benefits

Excellent benefits.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please send a cover letter and resume by email, in PDF format (with the words “Office Manager” in the subject line) to:

Elizabeth Bluestein

Public Counsel

610 S. Ardmore Avenue

Los Angeles CA 90005

pcpost@publiccounsel.org   

No phone calls please.

 

Public Counsel is an Equal Opportunity Employer 

All qualified applicants shall receive consideration for employment without regard to race, color, religion, national origin, ethnic group identification, ancestry, sex, age, marital status, political affiliation, condition of physical or mental disability, gender identity or sexual orientation, in accordance with requirements of Federal and State laws.

All qualified applicants with criminal histories will be considered in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


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