Litigation Assistant (2 Positions)
- Job posted by American Civil Liberties Union of Northern California
39 Drumm Street
The ACLU of Northern California seeks a determined and resilient Litigation Assistant who wants to make an impact on civil liberties and civil rights by providing top-notch, on-the-ground litigation and administrative support to our Legal-Policy Department.
You are a self-starter who thrives in a busy, bustling environment with the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You work well under pressure and are professional at all times with strong oral and written communication skills. You are comfortable in a support role, ask the right questions and take initiative in completing tasks. You treat every person with whom you work with dignity and respect and actively work to foster an equitable and inclusive experience for staff and other partners in your work.
The Litigation Assistant directly contributes to the Legal-Policy Department team’s efforts by providing litigation support for a team of attorneys and completing administrative and program duties that are necessary for the department. The Litigation Assistant is supervised by the Legal-Policy Department Manager & Attorney.
About the Organization
The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. Senior Staff Attorneys are critical members of the Legal-Policy Department and the ACLU of California, a statewide collaboration of the ACLU affiliates in California aimed at maximizing our impact and enhancing the protection of civil liberties and civil rights statewide. Join us.
Duties and Responsibilities
- Serving and filing of legal pleadings;
- Proofing, formatting, or cite checking legal briefs, legal memos, and demand letters;
- Creating, formatting, and proofing tables of authorities;
- Formatting and mailing letters or faxes;
- Creating and keeping current organized paper and electronic case files for each active matter;
- Facilitating conflict checks;
- Regularly updating case management software and website with the recent case activity;
- Supporting attorneys in timekeeping for active litigation;
- Preparing files to be sent to or retrieved from off-site storage facility; and,
- Attending litigation meetings and issue team meetings, as appropriate, to stay updated on ongoing work and big picture items.
- Preparing expense reports, and reconciling credit card statements at the end of each month;
- Making travel arrangements;
- Assisting in the creation of Powerpoint or other presentations;
- Tracking Public Records Act or Freedom of Information Act requests and responses, and where necessary, following up to ensure complete responses and assisting with review of responses;
- Conducting Westlaw or internet research;
- Printing and assembling materials;
- Assisting assigned attorneys with investigating civil liberties complaints and other special projects;
- Providing logistical and meeting support; and,
- Other program and administrative duties as assigned.
- Prior experience and familiarity with state and federal court rules and procedures;
- Advanced proficiency with Microsoft Word, Outlook, Adobe Acrobat, PowerPoint and other Office programs, including facility with mail merge, spreadsheets, tables and charts;
- Excellent oral and written communication skills;
- Dependable, punctual, and able to maintain a high level of confidentiality;
- Solution-oriented approach, with a willingness to take initiative, while juggling several priorities;
- Ability to both work independently and as a team member in a busy office with personal enthusiasm, optimism, and a sense of humor; and,
- Capacity and willingness to work in an environment that encourages and includes individuals from diverse backgrounds and conflict-resolution styles.
- Experience in public interest or social justice advocacy work; and
- Spanish fluency preferred but not required (for one of two positions).
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.
Applications will be accepted until 11:59 p.m. on May 4, 2018. Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) resume, and (3) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter.
Please submit your application in PDF format to the attention of SF Litigation Assistant Search to:https://aclunc.recruiterbox.com/jobs/fk01w15/
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, arrest or conviction record, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is supportive and free from discrimination.
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays, and 10 paid sick days per year; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.
Minimum Education Required