Special Events Manager, Northeast Region

Job Type

Full Time


Details: Commensurate with experience



Application Deadline



259 West 30th Street
Suite 402
New York
New York
United States


The Northeast Region of the Diabetes Research Institute Foundation (DRIF) in Manhattan is searching for a Special Events Manager. The individual in this position will be a vital member of the regional team by managing and implementing several high-profile fundraising events. Reporting to the Northeast Region Special Events Director, the Special Events Manager will work very closely with the Regional Director, Development Manager and Adminstrative Assistant, as well as regional board leadership, committee members, volunteers and vendors.  


  • Overseeing events, including identification of prospects, recruitment of event committee members and event volunteers and cultivation of donors
  • Establishing plans for event fundraising with revenue goals, expense budgets and timelines
  • Developing and stewarding key relationships with event committee members, donors and prospects
  • Communicating and coordinating with members of volunteer event committees regarding meetings and agendas, various assignments, contacting sponsors and donors, and event logistics
  • Creating opportunities for increased event support and sponsorships
  • Implementing systems and procedures for processing and tracking registration and financial transactions that are commensurate with the rules and controls established by DRIF
  • Developing mailing lists from sources such as Raisers Edge database and other sources
  • Preparing and distributing timely financial reports for management and committee members
  • Coordinating the selection of event venues and vendors based on budget and DRIF vendor bidding process
  • Creating event marketing and communication plans in conjunction with Marketing and Communications Department
  • Coordinating event auction, prize drawing or other revenue-generating activity, including solicitation, communication and recognition of in-kind donors
  • Prepare on-line, printed or audiovisual event materials, including webpage and registration forms, save-the-dates, invitations, journals, media loops or event video presentations.
  • Planning and managing all on-site event logistics, including deliveries and set up, run of show, volunteer management, event registration, stage management, auction check-out and clean-up.
  • Data entry into the database and event management system
  • Invoicing outstanding payments
  • Supporting any event consultants with logistics, including coordination with vendors, gift tracking and reporting, registration, organizing silent auction, and preparation of event materials
  • Other duties may be required


  • College degree, plus minimum of 3 years (preferably 5 years) of professional experience working in an event and fundraising setting
  • Proficient in Microsoft Outlook and Microsoft Office (Word, Excel, Powerpoint) and social networking sites (Facebook, Twitter)
  • Raisers Edge experience required
  • Prior experience with live and silent auctions
  • Experience with event journal preparation
  • Excellent interpersonal skills
  • Ability to cultivate and maintain strong working relationships with volunteers and vendors
  • Applicant must be trustworthy and tactful
  • Ability to work both independently and as a member of a team
  • Ability to juggle concurrent multiple assignments and prioritize accordingly
  • Ability to work under pressure and utilize common sense and sound judgment
  • Excellent attention to detail
  • Flexibility to work nights and weekends, as necessary
  • Physical ability to lift moderately heavy objects/cartons


The successful candidate will be extremely well organized, conscientious and detail-oriented, with excellent writing and interpersonal skills.  The ideal candidate will demonstrate an established track record of successful event planning along with the ability to prioritize and organize multiple projects to meet assigned deadlines. Enthusiasm and imagination are essential for the role, as is the flexibility to accommodate changing priorities, willingness to contribute to the Development office as a team player, and the ability to work well under pressure. Discretion and confidentiality are critical in interactions with board members, donors, prospects, volunteers and staff.


Medical/Dental/Vision, Term Life Insurance, Long-Term Disability

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please submit your resume and cover letter with salary requirements and three references to NEregion@drif.org . No phone calls please.

The Diabetes Research Institute Foundation is an Equal Opportunity Employer