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A SHORT-TERM CONSULTANT FOR THE FINAL EVALUATION OF THE ACTION “Displaced People: Increasing Self-Reliance – Developing Civil Society” (EU Action ENI/2016/375-912)

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StARS (St. Andrew's Refugee Services)
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Cairo, Cairo Governorate, Egypt

StARS (St. Andrew's Refugee Services)


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Published 18 days ago

March 1, 2021
January 24, 2021

Saint Andrew’s Refugee Services (StARS), Cairo, Egypt

VACANCY ANNOUNCEMENT

A SHORT-TERM CONSULTANT FOR THE FINAL EVALUATION OF THE ACTION

“Displaced People: Increasing Self-Reliance – Developing Civil Society”

(EU Action ENI/2016/375-912)

 

Saint Andrew’s Refugee Services (StARS), Cairo, Egypt

VACANCY ANNOUNCEMENT

A SHORT-TERM CONSULTANT FOR THE FINAL EVALUATION OF THE ACTION

“Displaced People: Increasing Self-Reliance – Developing Civil Society”

(EU Action ENI/2016/375-912)

Saint Andrew’s Refugee Services intends to recruit a consultant to undertake a final evaluation in the framework of the Action "Displaced People: Increasing Self-Reliance – Developing Civil Society", financed by the European Union Delegation to the Arab Republic of Egypt.

Deadline for submission of the CV:               24 January 2021, 17:00Hrs (Cairo time)

Contract duration:                                                  30 working days on a part-time basis over the 8 week period of the contract

Expected start of engagement:                       01 March 2021 with a final report NO LATER THAN 22 April 2021

Duty station:                                                              Cairo governorate

Remuneration:                                                         Dependant upon qualifications and experience of the selected candidate

Founded in 1979, StARS is a refugee service provider in central Cairo that works to enhance the quality of life for refugees and vulnerable migrants through five broad program areas: education, psychosocial, legal, community outreach and unaccompanied youth and children support services. We provide high-quality services meeting the unaddressed needs of refugees, and we provide a safe and inclusive space for displaced people to come together as a community. We work for refugees, with refugees, to make rights recognition a reality.

StARS’ Mission: Driven by a commitment to justice and fairness, StARS works as displaced people and for displaced people to respect human dignity and enhance quality of life.

StARS’ Vision: Displaced people lead in the creation and implementation of responses to different forms of migration to establish safe, just, welcoming, and inclusive communities globally.

I.            Background to the Action

The Displaced People: Increasing Self-Reliance – Developing Civil Society Project was a 45-month Action begun on 1 December 2016 that aimed to develop the strengths and skills of refugees and vulnerable migrants in Egypt as frontline service providers to displaced communities while developing grassroots, local civil society structures of displaced communities. To achieve this end, the Displaced People: Increasing Self-Reliance – Developing Civil Society Project had two primary objectives: (1) increase individual and community self-reliance and strengthen civil society structures and influence; and (2) improve the protection environment for the most vulnerable displaced people in Cairo.

Objective 1 aimed to provide members of different forcibly displaced communities with the opportunity to engage in professional and educational development opportunities in Egypt, and was rooted in human capital development. It sought to directly impact StARS’ client population by increasing displaced peoples’ access to professional and educational development opportunities in Cairo. By providing members of different refugee communities with the opportunity to engage in professional and educational development opportunities the objective sought to facilitate the development of human and civil society capital within refugee and migrant communities, thereby enhancing prospects for self-reliance. The Action also sought to assist in the development of refugee-led civil society organizations in order to increase protection and the effectiveness of interventions and to allow for refugee-led advocacy.

Objective 2 aimed to directly impact StARS’ client and target population base through the provision of legal, educational, and psychosocial services to the most vulnerable displaced people across Cairo in order to improve the protection environment for refugees in Cairo. Overall, refugees were intended to benefit from Objective 2 through increased access to service provision, strengthened community protection mechanisms, and increased knowledge of sources of support and their rights and obligations.

The majority of problems to be addressed fell within the following sectors: (1) livelihoods; (2) education; (3) medical and psychosocial; (4) basic needs; and (5) legal rights.

Specific Objective 1: Increased individual and community self-reliance and strengthened civil society structures and influence

Specific Objective 2: Improved protection environment for the most vulnerable refugees and migrants in Cairo

The description of the Action was twice amended with the approval of the Delegation. The first of these, at the end of Y1 of the Action, increased the number of apprentices allocated to the Action and the expected number of beneficiaries. The second allowed for the reallocation of resources to respond to the COVID-19 pandemic.

The Action sought to benefit more than 25,000 direct beneficiaries while training more than 139 apprentices and working with 10 refugee-led, civil society organizations.

II.         Purpose of the Final Evaluation

The main purpose of the independent and external final evaluation is to assess whether the Action has been implemented successfully in terms of achieving the objectives that were set, and to learn from and propose potential improvements for implementation of similar future project interventions. It is also a purpose of the final evaluation to determine whether those responsible for implementing the project were capacitated in carrying out the Action. The final evaluation should therefore be done in a participatory manner, including the project's stakeholders and beneficiaries in the work so that the review can also be a learning process for them.

III.         Duties and Responsibilities of the Final Evaluation Consultant

The Consultant will be recruited on a short-term basis to undertake a final evaluation of the Project. The final evaluation will evaluate the implemented activities, expenditures incurred, constraints encountered, the final outstanding activities to be undertaken and assess the impact of the Action, identify the lessons learned, and how the sustainability of the Action's interventions can be ensured.

The Consultant will be based in Cairo. The Consultant will report directly to the Director of Programs and work closely with the StARS Executive, Coordinator of Programs and other appropriate staff. His/her duties will include the following:

▪         To familiarize himself/herself with all relevant project documentation including: The Description of the Action, Budget for the Action, and updated Logical Framework Matrix; General Conditions applicable to EU financed grant contracts; Interim Narrative and Financial Reports; the Gender Mainstreaming Policy; the project's relevant studies.

▪         To establish contact with key project stakeholders including trained apprentices, refugee-led civil society organizations, and other identified stakeholders.

▪         To carry out visits to StARS premises for the collection of information and data needed with the assistance of StARS staff.

▪         Preparation of monthly timesheets and brief reports detailing meetings held and site visits made.

IV.        Methodology of the Final Evaluation

The review will be based on the findings and factual statements identified from review of relevant documents including the project contract documents, implementation reports, in addition to the baseline and follow-up reports produced by the project. The Consultant will also undertake field visits and interview the stakeholders including the target beneficiaries. Participation of stakeholders in the review should be maintained at all times, reflecting opinions, expectations, and vision about the contribution of the project towards the achievements of its objectives.

The review will also be founded upon information drawn from interviews with beneficiaries and stakeholders within the communities where the project has been implemented. Information contained in the project's documentation and reports will be an important source of background information, which will help the Consultant to elaborate questions and identify interviewees.

V.          Evaluation Issues to be Addressed

The Consultant, upon signature of the contract, will be provided with a detailed "Evaluation Matrix" to be used to develop a project-specific matrix. Below are some examples of the questions in the matrix.

1.      Quality and Relevance of Project Design

Assess the appropriateness and relevance of the project design and activities towards expected goal, purpose, and outputs; and assess what adjustments should have been made, if any.

Key guiding questions:

▪         Have the changes that have taken place been relevant to the needs and priorities of the intended beneficiaries?

▪         Does the project satisfy the needs of the target communities and groups? and How?

▪         To what extent was the project design based on the established needs gaps, and the context analysis?

▪         To what extent the project is consistent with the partner and funding organizations strategies and directions?

2.      Efficiency of Planning and Implementation

Assess to what extent the available resources have been used economically in delivering the project outputs/results, in terms of quantity, quality and timeliness (efficiency).

Key guiding questions:

▪         Is the project action plan used and up to date?

▪         Cost and value for money: To what extent have the benefits justified the project costs when compared the changes/results achieved?

▪         What percentage of activities in the project proposal and budget have been delivered?

▪         Is the expenditure incurred in line with the project budget?

▪         Is monitoring data being collected for the evaluation as planned, stored, and used to provide guidance for future projects?

▪         To what extent the project's resources were used?

3.      Effectiveness

Assess the major achievements of the project to date in relation to its stated objectives and intended results/outputs based on the updated log frame.

Key guiding questions:

▪         To what extent has the project achieved the planned objectives and results (according to the indicators developed earlier)?

▪         To what extent have the project's activities contributed to the achievement of the planned objectives?

▪         To what extent the intended beneficiaries are actually benefiting from the project results?

▪         To what extent the achieved/expected results will contribute to the achievement of the planned specific objectives?

▪         What are the external factors that affected the impact of the project's intervention negatively or positively?

4.      Impact

Assess the extent to which the benefits received by the target beneficiaries have had a wider overall effect on larger numbers of people in the sector or districts or in the governorate.

Key guiding questions:

▪         What are the best practices, success stories and case studies on the targeted impacts and changes, (e.g. economic, social, environmental, etc.) that could be adopted?

▪         If any, what constraints and difficulties have affected impact achievements?

▪         To what extent is the project contributing to a long-term positive effect on livelihoods within the project's target area?

▪         What are the external factors that affected the impact of the project's intervention negatively or positively?

▪         To what extent the project has contributed to changes in the level of long-term economic, environmental and social impact of beneficiaries (male and female individuals, communities, institutions) (either directly or indirectly, intentional or unintentional)?

▪         To what extent have the ownership and activities of the project been adopted and achieved?

 

 

5.      Potential for sustainability, replication, and magnification

Assess to what extent the positive outcomes of the project at purpose level are likely to continue and be sustainable after the project completion.

Key guiding questions:

▪         To what extent were the project's activities sustainable and opt to continue available in the future even after the project comes to an end?

▪         Are the positive intended "expected" changes have sustainable impact? and how?

▪         What are the responsibilities and capacities of the beneficiaries, local stakeholders that would ensure the sustainability of the project?

▪         What are the factors that would contribute to supporting or hindering the sustainability of the project whether from the financial, institutional, organizational or local aspects, and contribute to the sustainability of the project as a replicable model?

Identify and describe both the positive and negative lessons learned from implementation of the project and provide a set of practical recommendations for any improvements or modifications which should be adopted by similar future projects.

VI.        Reporting Requirements/outputs and deliverables

A detailed work plan identifying all tasks associated with the evaluation must be submitted by the Consultant. The final output of the final evaluation is required in report format, which should adhere to the EU standard format. The comprehensive report should be submitted in English and should be of high quality (publishable). It should provide substantive evaluation against indicators as outlined in the project proposal and the updated log frame and should be structured in terms of issues and related findings, assessment of performance, description of best practices, conclusions, lessons learned, recommendations and/or scenarios in line with relevance, efficiency, effectiveness, impact, and sustainability. The final evaluation should focus on the key topics as mentioned above as well as be forward looking and propose practical improvements and modifications which should be adopted in the implementation of similar future projects.

The Consultant should present a "Methodological approach" document shortly after the signature of the contract and before the beginning of all evaluation activities.

The Consultant should then present the intermediate report, within five weeks from the date of contract commencement to the Executive Director and the senior management team. This report should be submitted towards the end of the evaluation and should cover all aspects of the review as detailed above.

In parallel with submission of the draft report the Consultant will make a presentation of his/her findings and recommendations to an invited group of key project stakeholders.

The Consultant will submit a copy of final version of the final evaluation report, within two weeks from the presentation date, in both hard and soft copies, to StARS which incorporates comments made on the initial draft as well as any pertinent points arising during the presentation of the findings and recommendations mentioned above.

Further details on the three documents to be submitted by the Consultant (methodological approach, intermediate report, and final report) will be provided after the signature of the contract, in a meeting between the Consultant and StARS.

StARS will provide the Consultant full access to all information related to the project.

VII.      Payment Schedule

Payment of the Consultant’s fees will be made by StARS in EGP according to the following schedule:

▪         30% on initial signing of the assignment contract;

▪         20% on confirmed receipt and approval of the draft report by 8 April 2021;

▪         50% on completion and approval of the final report by 22 April 2021.

All payments of fees made to the Consultant will be inclusive of transportation, accommodation, and meal costs and any other out of pocket expenditure. The Consultant is responsible for the proper payment of all taxes, social insurance, and other regulatory payments.

EXPERTISE REQUIRED

Qualifications and skills

▪         Relevant university degree and at least seven years of work experience in refugee or related field. A doctorate or master's degree in a relevant subject would be an asset;

▪         Experience of working with refugees as colleagues within an organization engaged in delivering humanitarian assistance is highly desirable;

▪         Experience of delivering project evaluations (preferably of refugee assistance projects) is highly desirable;

▪         Experience of monitoring and evaluation of grants financed by the European Union is highly desirable;

▪         Arabic, if not mother tongue, at Cl European level both written and spoken is highly desirable;

▪         Fluency in English both written and spoken (Cl European level) is essential;

▪         Excellent report writing skills in English;

▪         Fully computer literate;

Saint Andrew’s Refugee Services (StARS), Cairo, Egypt

VACANCY ANNOUNCEMENT

A SHORT-TERM CONSULTANT FOR THE FINAL EVALUATION OF THE ACTION

“Displaced People: Increasing Self-Reliance – Developing Civil Society”

(EU Action ENI/2016/375-912…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Temporary
  • 4-Year Degree Required
  • Professional

Benefits

         Payment Schedule

Payment of the Consultant’s fees will be made by StARS in EGP according to the following schedule:

▪         30% on initial signing of the assignment contract;

▪         20% on confirmed receipt and approval of the draft report by 8 April 2021;

▪         50% on completion and approval of the final report by 22 April 2021.

All payments of fees made to the Consultant will be inclusive of transportation, accommodation, and meal costs and any other out of pocket expenditure. The Consultant is responsible for the proper payment of all taxes, social insurance, and other regulatory payments.

         Payment Schedule

Payment of the Consultant’s fees will be made by StARS in EGP according to the following schedule:

▪         30% on initial signing of the assignment contract;

▪         20% on confirmed…

Level of Language Proficiency

EXPERTISE REQUIRED

Qualifications and skills

▪         Relevant university degree and at least seven years of work experience in refugee or related field. A doctorate or master's degree in a relevant subject would be an asset;

▪         Experience of working with refugees as colleagues within an organization engaged in delivering humanitarian assistance is highly desirable;

▪         Experience of delivering project evaluations (preferably of refugee assistance projects) is highly desirable;

▪         Experience of monitoring and evaluation of grants financed by the European Union is highly desirable;

▪         Arabic, if not mother tongue, at Cl European level both written and spoken is highly desirable;

▪         Fluency in English both written and spoken (Cl European level) is essential;

▪         Excellent report writing skills in English;

▪         Fully computer literate;

EXPERTISE REQUIRED

Qualifications and skills

▪         Relevant university degree and at least seven years of work experience in refugee or related field. A doctorate or master's degree…

Location

Cairo, Cairo Governorate, EG

How to Apply

HOW TO APPLY

The submission of the application duly signed (Annex 1) will indicate the vacancy announcement, and should include the attached form Legally Binding Statement (Annex 2), indicating:

i.                    Surname, name, date, and place of birth

ii.                  Residence

iii.                Citizenship

iv.                Absence of conviction in any criminal offence or under any criminal proceeding pending

v.                  No involvement in current legal or penal action for crimes against Public Administration

vi.                Studies certificates indicating the dates of issue and the names of Academic Institutions

vii.              Not having been dismissed for fault from employment by a Public Administration office

The application should also include:

1.      Cover letter in English (max one page).

2.      Copy of valid Passport or ID card.

3.      Curriculum vitae in English.

4.      The proposed work plan for implementation of the final evaluation and indicative timetable of activities to be undertaken.

5.      A quotation of the total fees payable by StARS to undertake the final evaluation inclusive of all accommodation, transport, meals and other out of pocket expenditure expected to be incurred during implementation of the review.

The signed application and all attachments should be received within and not beyond 17:00Hrs (local Cairo time) of the 24 January 2021 at the following email: applications@stars-egypt.org

EXCLUSION FROM SELECTION PROCEDURE

The applications containing the following defects will not be considered valid:

a)     Application made without having all requirements described in this announcement;

b)    Applications not signed; and

c)     Applications received after the deadline of the present announcement

RESULTS OF THE SELECTION

The short-listed candidates will be informed on the results of the initial selection process.

PROTECTION OF PRIVACY

The candidates will give their unambiguous consent for the use of their personal data for the purpose of this selection process.

PROTECTION CLAUSE

At any stage of the selection process StARS has the right at its own discretion to not entrust the work assignment related to the present vacancy announcement.

StARS Executive Director

Christopher Eades

____________________________

 

 

 

 

 

ANNEX 1

Object: Vacancy Announcement: A Short-term Consultant

To whom it may concern

I hereby confirm my participation to the selection process for the vacancy indicated in the object and hereby enclose all the following documentation:

  1. Legally binding statement (Annex 2)
  2. Signed Curriculum Vitae in English
  3. Cover Letter in English
  4. Copy of valid ID document
  5. The proposed work plan for implementation of the final evaluation and indicative timetable of activities to be undertaken
  6. A quotation of the total fees payable by StARS to undertake the review inclusive of all accommodation, transport, meals and other out of pocket expenditure expected to be incurred during implementation of the review.

I would like to receive any communication at the following telephone number: ………………………………………….

and email address: …………………………………………….

I give my consent to the use of my personal data for the purpose of this selection process.

Yours faithfully

(Signature)

 

(Your name)

(Date and place)

 

 

 

 

 

 

 

 

ANNEX 2

LEGALLY BINDING STATEMENT

i.                    Surname:

ii.                  Name:

iii.                Date and Place of birth:

iv.                Residence:

v.                  Citizenship:

vi.                Absence of conviction in any criminal offence or under any criminal proceeding pending:

       YES ⎕           No ⎕

vii.              Studies Certificates:

Date of issue:

Academic Institution:

 

viii.            Studies Certificates:

Date of issue:

Academic Institution:

 

(Signature)

(Date and place)

 

ANY FALSE DECLARATION WILL EXCLUDE THE CANDIDATE FROM THE PROCEDURE OF SELECTION OR THE JOB ASSIGNMENT.

HOW TO APPLY

The submission of the application duly signed (Annex 1) will indicate the vacancy announcement, and should include the attached form Legally Binding Statement (Annex 2…

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