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Development and Administrative Assistant

Posted by
Books for Kids
|
New York, NY
New
|
Published 26 days ago

DESCRIPTION

Books For Kids is a New York City-based children's literacy non-profit organization. 

Position: Full-Time Development and Administrative Assistant 

Locations: We are based primarily in New York City and local applicants are strongly preferred, but we will consider remote applicants outside NYC. We are operating remotely for the foreseeable future. 


Responsibilities

This entry-level position provides general support to the other members of the full-time team with an emphasis on responsibilities related to development and operations. This is a role that is great for someone who is well organized and who would enjoy touching a variety of fundraising/administrative aspects and being part of a highly collaborative team where the input and ideas of all team members are valued and considered.

We strive to provide meaningful day-to-day work where you can support our mission while learning and growing professionally. As this is an entry-level position, you will have tasks and projects that you can feel ownership of while still receiving assistance and oversight from more senior colleagues. 

In concert with staff, responsibilities include:

Development

  • Donor database entry and management
  • Letter generation for donors and gifts made in honor and memorial.
  • Maintenance of board “give/gets” and creation of donation/donor reports as needed
  • Assistance with developing fundraising campaigns
  • Assistance growing and maintaining our monthly donor program 
  • Assistance with event planning
  • Assistance with the creation of yearly annual reports

Operations

  • Management of our Quickbooks including the monthly preparation for the reconciliation done by our accountant
  • Managing bill pay and accounts receivable
  • General financial record keeping and organization
  • Payroll and general administration related to HR operations
  • After the first year you will have the lead on our annual audit
  • After the first year you will have the lead on state renewals and registrations

Communications

  • Management of Google Voice account and delegation of voice messages
  • Assisting the Community Manager in maintaining the email list

Programs

  • Assistance processing orders for books and supplies
  • Assistance with library setup and maintenance as needed and given time available

 

Skills and Requirements:

  • Previous experience with Quickbooks and donor CRMs are a plus but not a requirement; This is an entry-level position, and we’re happy to train the right candidate both to learn our systems and to support professional development
  • Proficiency with Microsoft Office and/or Google suite applications are preferred
  • Knowledge, skills, and abilities relating to cultural competency, diversity, and equality
  • Excellent administrative, organizational, time management, and analytical skills; attention to detail, meticulous data management, multi-tasking, and the ability to meet deadlines are a must
  • Excellent verbal, written, and interpersonal communication skills
  • Minimum degree: Associates


The ideal candidate has:

  • A commitment to the mission and values of Books for Kids and a desire to support that mission through development and administrative assistance
  • An ability and willingness to learn quickly on the job
  • An ability to work independently as well as collaboratively on a small full-time team
  • The core qualities of flexibility, curiosity, and self-reflection; a sense of humor
  • A professional and friendly attitude, both with colleagues and when dealing with donors
  • A dedication to treating all people with dignity and respect
  • Respect for the importance of giving and receiving constructive feedback
  • The ability to work remotely and dynamically within a growing organization


The Books for Kids Foundation is an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status

DESCRIPTION

Books For Kids is a New York City-based children's literacy non-profit organization. 

Position: Full-Time Development and Administrative Assistant 

Locations: We are based primarily in New York City and local applicants are…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 7, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level

Salary

$40,000 - $40,000

Benefits

  • Health insurance (premium covered by employer at 95%)
  • Dental/Vision insurance (premium covered by employer at 100%)
  • Generous PTO benefits
  • Health insurance (premium covered by employer at 95%)
  • Dental/Vision insurance (premium covered by employer at 100%)
  • Generous PTO benefits

Level of Language Proficiency

English- fluent

English- fluent

Location

Remote
Work may be performed anywhere in United States
Associated Location
1632 1st Ave, New York, NY 10028, USA
#130

How to Apply

Applications should be sent by email. Please type “Development and Administrative Assistant” in the subject line and send your cover letter and resume to Robin Adelson at radelson@booksforkids.org.

To accommodate the right candidate, we are flexible on the start date.

Many thanks and best of luck to all!

Applications should be sent by email. Please type “Development and Administrative Assistant” in the subject line and send your cover letter and resume to Robin Adelson at radelson…

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