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Pantry Manager

Posted by
Rural Organizing Project
|
Cottage Grove, OR
New
|
Published 27 days ago

Since April 2020, the Rural Organizing Project joined together with more than 40 community organizations and service agencies and hundreds of volunteers to create a twice-weekly community food pantry that prioritizes building long-term relationships while sharing culturally relevant food and survival supplies with thousands of people in the Cottage Grove area. We believe that no one should be hungry in Cottage Grove and we believe that in order to build a thriving and resilient community, we need to address the root causes of hunger and food insecurity. We are proud that together as a community we have created a vibrant and fun environment for anyone to reliably access the resources they need to survive, including accessing other service agencies during pantry hours all under one roof, and by reducing barriers and obstacles to emergency food access. 


We are hiring a full-time multilingual pantry manager to coordinate the day-to-day operations of the pantry and to lead the pantry in expanding to improve food access with dignity in Southern Lane County!


ROP is an almost 30-year old inclusive and equitable organization where all employees, volunteers, and clients, whatever their gender identity, race, color, ethnicity, national origin, immigration status, age, sexual orientation or identity, education, disability, or socioeconomic status, are valued and respected.


Duties and Responsibilities:

Maintain a welcoming, accessible, and culturally relevant mercado-style food pantry:

  • Our pantry is organized and run by community volunteers! The Pantry Manager will recruit, train, coordinate, and support volunteers to ensure sufficient volunteer staffing of pantry hours, pantry restocking, donation sorting, interpretation, and purchasing hygiene supplies and bulk food items.
  • Foster relationships with partner agencies, including other food pantries, meal sites, grocery suppliers, food and hygiene supply donors.
  • Assist in planning and implementing relevant training and educational opportunities to pantry volunteers.
  • Present about the pantry in community meetings and collaborating agencies, and support volunteers to do community outreach.
  • Support reception including answering phones, greeting clients and volunteers, accepting donations, data entry, and maintaining a welcoming atmosphere.


Manage food and hygiene supplies distribution:

  • Maintain systems for ordering food and hygiene items including assessing existing stock and order needed items within budget; maintain culturally appropriate foods and goods. 
  • Manage a system that ensures stock is properly stored and rotated and all items are stored in a safe and sanitary manner.
  • Develop and manage systems for low- or no-waste disposal of spoiled food.
  • Stock food pantry and supply center shelves, ensure items are displayed attractively, and maintain cleanliness and neatness of the Community Building Center with the assistance of volunteers.
  • Ensure compliance with applicable Food For Lane County, Oregon Food Bank, USDA, Food and Drug Administration, Lane County, and State of Oregon rules and regulations.
  • Track, report, and manage records associated with the operation of the pantry for internal and external use.
  • Develop supplemental food sources and partners, especially for fresh foods.
  • Provide logistical support as needed, including picking up supplies and donations, unloading and loading deliveries, and shopping for supplies.
  • Participate in planning for program/service improvements with ROP staff and volunteers.
  • Ensure all equipment – refrigerator, freezers, carts, vehicles, etc. – and facilities stay in good working order; schedule maintenance/repairs as needed.


Collaborate with the statewide ROP staff team:

  • Attend weekly staff meetings and quarterly retreats.
  • Use staff Slack, email, Google calendar, and other organizational tools used for coordination.
  • Work with the Development Director and Executive Director to complete grant writing and reporting as needed. 


Qualifications:

  • Ability to speak Spanish and/or Mam, Q’anjob’al, Q’eqchi’, Mixteco.
  • Ability to safely operate a vehicle.
  • Ability to lift 50 lbs and work at a computer for several hours per day.
  • Certified in food handling safety standards desired (ROP will provide training and certification if needed).
  • Strong communication, interpersonal, and organizational skills.
  • Ability to respond to internal and external customer needs in a timely and professional manner and provide a high level of customer service; ability to work with diverse populations and people who are systematically excluded or discouraged from accessing other services.
  • Ability to complete tasks accurately and on time, accept assignments and follow through on commitments and all aspects of assigned work.
  • Skills to deliver honest feedback in a supportive manner.
  • Skill and experience collaborating with and supporting coworkers on projects or tasks by helping out where needed.
  • Basic proficiency with Microsoft Word, Excel, and Google Drive.
  • Must understand, embrace, and champion ROP values and policies while always looking for ways to become more responsive to the communities we serve.


Work Environment:

This position operates out of ROP’s Community Building Center, which is a 4,000 square-foot facility that includes our administrative offices, a commercial kitchen, a “free store” area with clothes and hygiene supplies, and a storeroom of overstock. While performing the duties of this job, the employee is required to work on a computer for several hours per day and will operate phones, computers, copiers, and other office equipment. The employee must occasionally lift or move up to 50 pounds repeatedly, move donations and supplies using rolling carts and/or dollies, and navigate two stairs to use the Center’s back entrance.


Time Commitment:

This position is full-time and exempt, with an average commitment of 40 hours per week required. As exempt, this position is not entitled to overtime pay, and ROP has practices in place to ensure ROP staff are not working excessive hours. This position will cover pantry hours on Thursday evenings that can occasionally go until 9pm, depending on the level of community need. Flexibility in hours is needed to support the community in moments of crisis and nights and weekends are occasionally required outside of scheduled pantry hours.


Rural Organizing Project (ROP) is an equal employment opportunity employer. ROP prohibits unlawful discrimination against any employee or applicant for employment based on race, ethnicity, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity, or any other basis prohibited by law.

Since April 2020, the Rural Organizing Project joined together with more than 40 community organizations and service agencies and hundreds of volunteers to create a twice-weekly community food pantry that prioritizes building…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 31, 2021
  • Application Deadline
    May 30, 2021

Salary

$45,000 - $62,000Salary is $45,000-62,000 annually based on experience: $45,000-47,000 for 0-2 years service provision or community organizing experience, $48,00-55,000 for 3-5 years experience, $56,000-$62,000 for 6-10+ years experience.

Benefits

Excellent benefits including 100% coverage of health and dental care premiums, paid sick leave, vacation, holidays, 12-week paid sabbatical after five years of service, employer-matched IRA, and staff development budget for initial and ongoing training and support. Staff are provided the technology needed to perform their job duties, including computer, phone, and ROP vehicles.

Excellent benefits including 100% coverage of health and dental care premiums, paid sick leave, vacation, holidays, 12-week paid sabbatical after five years of service…

Level of Language Proficiency

Ability to speak Spanish and/or Mam, Q’anjob’al, Q’eqchi’, Mixteco.

Ability to speak Spanish and/or Mam, Q’anjob’al, Q’eqchi’, Mixteco.

Location

On-site
Cottage Grove, OR 97424, USA

How to Apply

Apply:

We are looking to hire for this position quickly. Applications will be reviewed as we receive them. To apply, please email a resume, three references, and the following application to jess@rop.org:

  1. What languages do you speak and at what fluency level can you communicate in those languages?
  2. How do you feel you meet the skills and qualifications criteria? What strengths do you have to offer to ROP and the pantry as part of our staff team?
  3. What experience do you have with providing community services or community organizing? What organizations or agencies have you been involved with and what was your role?
  4. Please give two concrete examples from your experience that demonstrate your approach, philosophy, or beliefs about working with communities facing inequity and injustice.
  5. What systems and tools do you use to keep yourself and your work organized?

Apply:

We are looking to hire for this position quickly. Applications will be reviewed as we receive them. To apply, please email a resume, three references, and the following…

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