Grants and Prospect Research Manager 

Job Type

Full Time


Details: A competitive salary




238 Mulberry Street
New Jersey
United States


A. Daily 55% Grant Writing and Proposal Management 

Develop and manage effective processes and tools to enhance PPMNJ’s grant effectiveness, including but not limited to: 

  • A.Writing Grant Proposals and collaborating with Sr. DoD on managing inputs and deliverables from all team members to ensure high quality materials are developed and deadlines are met and enhancing PPMNJ’s ability to capture and communicate program impact proposal writing.
  • Manage the development of proposals for strategic funders, working closely with Sr. Development Director who will develop, oversee, and negotiate partnerships with donors and provide guidance on proposals; and with Programs Director who oversee PPMNJ’s programs to generate proposal narrative and budgets to assemble and synthesize key information related to proposals.
  • Create timelines for proposal submissions, outlines key messaging, and supporting information to compel government, foundations and corporations giving.
  • Compile and edit proposal inputs into cohesive and compelling content to deliver completed proposals and write. 
  • Create and manage standardized templates related to proposal development, including narrative, financial, numeric, and graphic information and review and finalize proposals with development team leads.

B. Daily 30% Prospect Research, Analysis and Writing Research/Analysis/Evaluation:

  • Provide high-level research on individuals, corporations, and foundations using a wide variety of biographical, organizational and financial sources, including online database services, Internet websites, library and government sources and other external repositories of public information. Analyze and synthesize accumulated information to assess financial capacity, philanthropic tendencies, giving propensity and linkages to our work. 
  • Writing: Compose documents (profiles, biographies, project summaries) using grammar and content appropriate to specific audiences. Extract and communicate key information, which directs cultivation and solicitation strategies. Prospect knowledge, including ratings, interests and linkages acquired through research is preserved and maintained in a complex database system that is accessible to fundraising staff and used to develop future cultivation strategies.

C. Daily 10% Major Gift Prospect Identification

Proactively and independently plan and execute creative strategies to identify sources of major gift ($5,000+) private support using creative research techniques and electronic searching methodologies to ensure that campus wide fundraising initiatives have sufficient prospects to meet fundraising goals.

Develop and execute strategies to ensure that newly identified prospects are presented to Sr. DoD. Work with Sr. DoD on various committees and serve as a liaison to their portfolio and on solicitation strategy formulation and information gathering through peer screenings. Interpret results and provide direction on the segmentation and management of large groups of prospects and donors identified through the electronic screening process.


D. Daily 5% Other Duties

Work with Development Associate on prospect management and tracking systems in the current CRM and creating advanced spreadsheet management.


Skills and Qualifications

  • Bachelor’s degree plus a minimum five years of relevant experience.
  • Excellent communication, persuasive writing, editing and presentation skills and strong project management, organizational and excellent coordination and time management skills, detail-oriented and results-driven. Experience writing effective foundation and government grant proposals, correspondence and reports.
  • Exemplary organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments. Meticulous attention to detail including excellent proofreading and copy-editing skills.
  • Demonstrated analytical skills to initiate and perform complex analyses and organize information to identify philanthropic patterns, tendencies, and relationships among individuals, corporations and foundations. 
  • Demonstrated ability to conceptualize and develop proactive prospecting methodologies to support organizational goals, including data mining, sophisticated constituent database queries, etc.
  • Demonstrated ability to work independently, prioritize work, and independently manage multiple, diverse and competing priorities while meeting deadlines. Demonstrating the ability to work in a demanding environment. Ability to maintain confidentiality and work with sensitive information.
  • Professional, positive, and approachable attitude. Ability to work and communicate with a diverse group of people, including board members, donors, volunteers, the public and staff. 
  • Solid knowledge of MS Word, Excel and Outlook. Database management skills required Strong working knowledge of a constituent relationship management system or donor database is highly preferred.


A competitive salary and package including: Medical/Dental/Vision/Life Insurance; 401(k) ; FSAs; Generous Paid Vacation and Holidays.

Professional Level

None specified

Minimum Education Required

4-year degree