Search

Job

Operations Manager

Posted by
SkyART
|
Chicago, IL
New
|
Published 13 days ago

HOW YOU CONTRIBUTE

The Operations Manager is responsible for the successful execution of processes and procedures to help improve the effectiveness and efficiency of the organization’s functions. This position is responsible for managing day-to-day accounting operations and for managing and maintaining vendor relationships. The ability to multi-task, while maintaining complex schedules and collaborating with other departments, is essential in this position. The ideal candidate is a highly organized and efficient professional with administrative experience and a basic understanding of the tenets of personal finance. This position reports to the Director of Operations.

JOB DUTIES

Manage Facilities Operations:

● Manage building operations including coordination of facility space layout, maintenance, cleaning, daily upkeep and other building logistics

● Improve the existing procedures for outgoing and incoming resources and inventory tracking for office supplies and materials

● Manage requests for space rentals, including contract support

Manage Accounting Function:

● Organize day-to-day accounting, including accounts payable and receivable, budget allocations

● Regularly track budget actuals against established department budgets in collaboration with budget owners, reporting regularly to Director of Operations.

● Monitor general accounting practices, budgeting, and help develop internal accounting controls

● Monitor emerging technology to determine ways to automate the accounting process without sacrificing accuracy and accountability

● Help develop and execute monthly and quarterly accounting reports for the leadership teams

Support Human Resources Function:

● Help facilitate recruitment, hiring and onboarding of staff

● Coordinate individual volunteer and internship program including recruitment, onboarding, training, and scheduling

● Manage front-desk operations and staff including onboarding and scheduling

Support Operational Processes and Improvement:

● Facilitate contract administration and execution

● Execute processes and procedures to help improve the effectiveness and efficiency of organization functions and systems.

● Provide management for coordination of logistics for programs in the space in collaboration with program managers

● Coordinate availability of programmatic and organizational materials between program and front desk staff

● Provide oversight to ensure accurate participant data tracking and reporting

YOUR BACKGROUND INCLUDES

● BA or BS Degree required; in Accounting, Finance, Business or related field strongly preferred 

● 2+ years operations experience

● 3+ years experience in bookkeeping, budget management, and financial reporting, preferably in a nonprofit, social services or foundation/association environment

● Strong office and administration skills, with Refined ability to delegate responsibilities and provide leadership and training to key personnel

● Excellent written and verbal communication skills, including the ability to prepare well-organized reports

● Possession of key competencies, including conflict management, business negotiation, organization and decision-making

● Ability to work within a small collaborative environment and manage multiple priorities simultaneously.

● Strong attention to detail required

● Computer proficiency (Mac) in word-processing and data entry (Microsoft Office suite)

● Working knowledge of QuickBooks or similar financial/payroll software program

HOW YOU CONTRIBUTE

The Operations Manager is responsible for the successful execution of processes and procedures to help improve the effectiveness and efficiency of the organization’s functions. This position is responsible for…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    July 31, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

$42,000 - $57,000

Benefits

Exempt/Full-Time/Salary

Exempt/Full-Time/Salary

Level of Language Proficiency

English - Excellent written and verbal communication skills, including the ability to prepare well-organized reports

English - Excellent written and verbal communication skills, including the ability to prepare well-organized reports

Location

On-site
Chicago, IL, USA

How to Apply

Please submit a cover letter with resume by email to: operations@skyart.org with “Operations Manager” in the subject line. Do not mail or fax.

EQUAL OPPORTUNITY EMPLOYER

SkyART is committed to creating a diverse work environment and is proud to be an equal opportunity employer. SkyART does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

Please submit a cover letter with resume by email to: operations@skyart.org with “Operations Manager” in the subject line. Do not mail or fax.

EQUAL OPPORTUNITY EMPLOYER

SkyART is…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.