Program Administrator (CA Bridge Program)

Job Type

Full Time



Application Deadline



United States


The California Bridge Program is seeking an insightful, resourceful and results-driven public health professional to fill the position of Program Administrator. This individual will play a critical role in providing programmatic support to the Program by managing the office, preparing proposal budgets and progress reports, coordinating the hiring process and serving as a liaison between the Program and third parties.

The California Bridge Program is based at the Public Health Institute (PHI), an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search.

The California Bridge Program’s mission is to increase access to healthcare for people experiencing substance use disorders. The Program is beginning an expansion phase to further the work started by ED-Bridge (Emergency Department Buprenorphine Treatment) and Project SHOUT (Support for Hospital Opioid Use Treatment). The Program is primarily focused on the hospital setting where acute care can be sought out in order to reduce the risk associated with withdrawal and illicit substance use. To learn more about our work visit

Your contributions will include:

  • Tracking the Program’s grant budget of $7M+
  • Utilizing spreadsheets and other tools to effectively forecast spending.
  • Allocating expenses, processing and approving all expenditures.
  • Developing proposal budgets and justifications.
  • Preparing scopes of work for sub-agreements.
  • Serving as a liaison between collaborators, PHI and funding agencies.
  • Facilitating sub-award amendments, progress reports and carryover requests.
  • Collaborating with the Grants & Contract, Legal and Bid and Proposal teams at PHI to ensure compliance, develop special agreements, and manage upcoming submittals.
  • Negotiating and managing vendor relationships.
  • Preparing quarterly reports, contracts and data use agreements.
  • Coordinating the hiring process including liaising with Human Resources open jobs, screening applicants, participating in personal interviews and preparing new hire paperwork.
  • Initiating meetings to plan for new proposals and tracking new proposal ideas.
  • Planning and coordination office operations including responding to requests from staff on procedures and contracts, facilitating and attending meetings and maintaining files, EndNote updates, and publication lists.
  • Performing other duties as assigned.

Minimum Qualifications:

  • First and foremost, a passion for health equity.
  • Bachelor’s degree in a related field or 4 years of equivalent professional experience.
  • 7 years of experience in accounting and grants management, with a particular focus on non-profit program and organizational development.
  • 3 years of supervisory experience is preferred.
  • Advanced proficiency with Microsoft Office Suite and Google Suite applications.

Important Information:

  • This is a full time (40 hours/week) position based in the Oakland, California.
  • PHI offers competitive pay rates.
  • This position is eligible for PHI’s full suite of benefits including but not limited to medical, dental, and vision coverage, health care and dependent care flexible spending accounts, and generous time off.
  • The application deadline is December 5, 2018.

How to Apply:

  • You should apply via this link, and must submit a cover letter and resume as part of your application. Paper or email applications will not be considered.
  • In your cover letter, please describe the extent of your related experience and why you are enthusiastic about this opportunity.

Thank you for your interest in working with us at PHI. Do you have questions about this opportunity? If so, email our recruiting team at We look forward to hearing from you!

The Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs and sexual-orientation. We are committed to maintaining a diverse, multicultural working environment and particularly support applications from individuals with lived experience in the communities we seek to serve.

Professional Level


Minimum Education Required

4-year degree