Search

Job

Development & Database Coordinator

Posted by
New
|
Published 26 days ago

The Homeless Children’s Playtime Project seeks a Database and Development Coordinator to manage the infrastructure that supports our program evaluation and fundraising efforts. This person will maintain our Salesforce and Apricot databases by setting standards for data entry, ensuring the integrity and accuracy of all data, and running reports to help guide program design and fundraising activities. In addition to managing the databases, they will support the overall activities of the Development Department, including processing gifts, production of timely donor acknowledgements, generating reports, prospect research, communications, stewardship, event coordination, and other tasks as requested. This position reports to the Development Director.

Responsibilities:

Data Management (50%)

·        As Salesforce and Apricot Administrator for the organization, ensure data integrity and proper training for all new database users and manage contracts with database consultants

·        Receive and process all monetary pledges, gifts, and contributions in Salesforce

·        Create and provide timely fundraising reports to Development Director, Executive Director, and Board on fundraising progress

·        Create and provide timely reports to Managing Director, Volunteer Program Manager, Executive Director, and Board on program outputs and outcomes

·        Work with the Finance Manager and Development Director to complete quarterly financial reconciliations

·        Maintain donor management software (e.g., Click & Pledge), perform necessary updates and respond to any technical errors

·        Manage employee giving portals to ensure timely data entry in Salesforce and appropriate acknowledgements


Event Planning & Individual Funder Engagement (25%)

·        Oversee the implementation of Peer-to-Peer fundraising platforms, including but not limited to: managing the platform (CauseVox), responding to inquiries, uploading gift information into Salesforce, creating new campaigns, collaborating with Communications on marketing strategies

·        Provide event support with tasks including, but not limited to: managing registration, printing nametags, event set-up and clean up

·        Create and maintain clean mailing lists in Salesforce by performing quarterly updates and support development mailings for quarterly

print newsletters and annual holiday appeal

·        Conduct fundraising and prospect research for Development Director and Executive Director to support effective solicitation of current and potential donors

·        Represent Playtime at Combined Federal Campaign (CFC) and other donor events

·        Remain up-to-date on organization’s activities and achievements, issues surrounding family homelessness

 

Administrative Support (25%)

·        Support activities required to prepare, submit, and manage grant proposals to private foundation and corporate sources including, but not limited to: generating list of funding sources, maintaining board lists, preparing grant budgets, maintaining grants calendar, tracking grants program in Salesforce, collecting program outputs and outcomes for grant reporting and compliance

·        Manage and respond to all general inquiry emails regarding donations and fundraising in a professional and timely manner

·       Prepare, track, print, and mail or email all acknowledgement letters; Ensure the timely mailing of appropriate acknowledgements and tax reporting information

·       Perform general administrative assistance tasks and activities, including copying, filing, preparing check requests and expense reports, arranging meetings, taking minutes, and editing & proofing

·       Assist with other duties as assigned to support special projects, fundraising events, other strategic fundraising initiatives, and all other mission-related activities

·      Other duties as assigned


Qualifications:

·        Bachelor’s degree or equivalent experience

·        Must be a U.S. citizen, U.S. national, or lawful permanent resident

·        2-4 years of experience in fundraising database management and

administration (Salesforce strongly preferred)

·      Strong computer proficiency, including Microsoft Office365, Adobe Cloud, CRM databases, program evaluation databases 

·       Proficient with Excel (including creating charts, graphs, and reports) 

·       Impeccably organized, with meticulous attention to detail

·       Exceptional project management skills, including designing,

implementing, and tracking multiple campaigns and programs

·        Flexible; able to manage multiple priorities simultaneously and experience working in deadline-driven environments

·       Takes initiative and thinks strategically and analytically

·       Strong interpersonal, verbal and written communication, and customer service skills

The Homeless Children’s Playtime Project seeks a Database and Development Coordinator to manage the infrastructure that supports our program evaluation and fundraising efforts. This person will maintain our Salesforce and Apricot…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 17, 2021
  • Application Deadline
    May 16, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Benefits

Health, dental and vision insurance, vacation package, 401k match after first year, December holiday break, and opportunity to work with a small, amazing team!

Health, dental and vision insurance, vacation package, 401k match after first year, December holiday break, and opportunity to work with a small, amazing team!

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
1525 Newton St NW, Washington, DC 20010, USA

Apply to This Job

Instructions:

Please apply through Idealist by sending your cover letter and resume as soon as possible. Early applicants receive priority consideration. Thank you for your interest in contributing to our mission!

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.