Academic Operations Manager

Published 26 days ago

An Invitation to Apply for the Position of

Academic Operations Manager

Coney Island Preparatory Public Charter School

Brooklyn, New York


What is the Role?

Coney Island Prep is looking for an amazing, dedicated Academic Operations Manager to join us for the 2020-2021 school year! The mission of the school’s Operations Team is to make teaching better and easier by directly supporting the academic program. The Academic Operations Manager (AOM) position is integral to the success of this mission, as they will directly interface with the Academic Leadership team and provide the best and most meaningful information with which to make programmatic decisions.  

The AOM will implement and manage clear systems, revising them as necessary or needed, so that Coney Island Prep runs smoothly on a day-to-day basis. He or she will work to ensure all staff can focus on students rather than paperwork. They will oversee the academic reporting and data analysis necessary to support the highest level of academic achievement and will be primarily responsible for ensuring that programmatic guidelines for reporting and implementation are properly followed. The AOM will be hired by and report to the Director of Operations. 


What You’ll be Asked to do (includes, but not limited to)

Data Management and Compliance

  • Oversee creation and distribution of all student, parent and staff-facing academic reports 
  • Coordinate, administer and ensure compliance of all internal and external testing
  • Collaborate with and create weekly analytical reports for Principals, Vice Principals, Deans of Students, the Director of Data and other staff around academic and behavioral data
  • Create ad hoc academic reports and/or data to support the Leadership Team
  • Support the academic program by analyzing purchasing needs and ordering as necessary


Student and Staff Technology

  • Oversee all student information systems to ensure academic school data is current and accurate
  • Train and support all staff in using student information systems to make their work better and easier
  • Help create daily schedules both for traditional and altered school days
  • Create and distribute weekly staff newsletter
  • Maintain student technology hardware and sign-out systems to ensure all staff have easy access to iPads, Chromebooks, etc. when needed


Operational Support

  • Assist teammates in planning and executing all student and family events, including family conferences, field trips, etc.
  • Help oversee arrival, lunch, dismissal, transportation and other whole-school systems (specific duties will vary by campus)
  • Oversee classroom-based academic systems such as the library system
  • Create a welcome main office environment for families by providing top notch customer service
  • Support student needs as necessary including health needs
  • Additional support at the request of the Director of Operations


What You’ll Need

  • Ability to analyze and report on academic data to support school leaders in making programmatic decisions
  • Passionate dedication to Coney Island Prep’s mission, with a steadfast belief that all students deserve preparation for the college and career of their choice
  • Detail and solutions-oriented
  • Cultural competencies to work in low-income communities and a willingness to examine own biases across lines of sameness and difference
  • Maintains professionalism through excellent organizational skills, timeliness, regular communication, and meeting deadlines 
  • Culturally responsive and age appropriate conflict resolution skills
  • Self-reflective and open to regular feedback
  • A strong track record of building positive relationships across various stakeholder groups demonstrating a value towards diversity and inclusivity
  • Ambition and desire to develop as a leader
  • An entrepreneurial spirit, who embraces the opportunity for creativity and hard work 
  • At least 2 years of operational/analytic work experience in a fast-paced, demanding work environment (bonus for charter school experience)
  • Strong experience with Excel
  • The ability to differentiate between urgent and important
  • Bachelor’s degree required
  • Spanish, Cantonese, or Russian proficiency a bonus


Who are you?

You’re all in. You believe there is no more urgent task than to educate students from low-income backgrounds, so you are committed to the core. Our work is high-energy, fast-paced, tiring and sometimes all-consuming, and you wouldn’t have it any other way. You own your work and when you reach your goals, you reach higher. You work incredibly hard, and are inspired by the urgency of what we do. You aren’t afraid to ask for help, feedback, and support; you’re equally eager to give all of the above. You’re driven by personal accountability, data, and results, and you’re not above doing whatever’s asked. You make friends at work, smile through hectic days, and add a little levity along the way. You have the opportunity to work with students, and there’s always someone who’s got your back from coaching you through a challenging day to helping you grow professionally. And while the environment can be fast paced and ever-changing, you’ll have all of the technology and caffeine you need to get the job done.


Who are we?

Coney Island Prep is a college preparatory public charter school in Brooklyn, New York. Merging growth, performance, and commitment, the Coney Island Prep community takes its responsibility to prepare students for the college and career of their choice very seriously, but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over 1,000 scholars across its three schools, including:

  • 200 scholars in kindergarten – second grade at the lower elementary school
  • 220 scholars in third – fifth grade at the upper elementary school
  • 280 scholars in sixth – eighth grades at the middle school
  • 340 scholars in ninth-twelfth grade at the high school


Our Response and Responsibilities During the Pandemic

Recognizing how this pandemic disproportionally affects communities of color, we have taken steps to meet our mission in a number of ways. In addition to sharing our blueprint in approaching virtual and at distance learning, we have allocated resources for familial support, distributed hundreds of devices to sustain techquity amongst students, and provided over 100,000 meals throughout the south Brooklyn neighborhood to date. 

As we strive towards a future where we can resume in-person teaching, we have designed and executed on plans to provide testing resources and contingency plans for campuses. Furthermore, our teams are leveraging technology, trauma informed practices, & health & safety protocols to ensure we are meeting our mission of putting students first. Despite the constraints that distance learning provides, educators are still responsible for connecting with students, fostering critical thinking, sustaining high expectations all while operating safely, efficiently, and effectively. 


Commitment to Diversity, Equity, and Inclusion

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds, experiences, and identities of our scholars. We recognize and respond to different points of access, so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression, historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates, regardless of their identity, are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are also committed to creating a space where everyone feels like all aspects of their identity are acknowledged, respected, and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.


Benefits and Compensation

  • Employees at Coney Island Prep are provided with a generous salary and an annual retention bonus after their first year. Our salaries are highly competitive, set through a lens of equity, and based on an individual’s skills and experiences relevant to the role. Starting Operations salaries range from $70,000-$75,000, based on experience.
  • As a regular full time employee of Coney Island Prep, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
  • Staff are provided with a MacBook Air and access to all the necessary technology, resources, and hugs needed to succeed in their role.


Are you “All In?” Our Operations roles start in May/June 2020. To apply, head to our Careers Page!


Coney Island Preparatory Public Charter School is an equal opportunity employer and does not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, citizenship or disability. We want Coney Island Prep to be a place where students and staff of all backgrounds, experiences, and identities feel as though they feel valued and can excel.

An Invitation to Apply for the Position of

Academic Operations Manager

Coney Island Preparatory Public Charter School

Brooklyn, New York


What is the Role?

Coney Island Prep is looking for an amazing, dedicated Academic Operations Manager…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
  • Education
    4-Year Degree Required


$70,000 - $75,000


Brooklyn, NY, USA

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.