Southeast CDC is seeking a Director of Finance and Administration with excellent interpersonal and organizational skills to support our dynamic team. This position plays an integral role on the Southeast CDC leadership team.
Southeast CDC is a 45-year-old community development organization that implements neighborhood and commercial revitalization projects, provides housing counseling and eviction prevention services and partners with community schools to support student and family success, in the Southeast region of Baltimore City. We are dedicated to growing and supporting a thriving, socioeconomically and racially diverse Southeast Baltimore where residents share in the success and improvement of their communities.
The Director of Finance and Administration is responsible for the finance, business operations and administration either independently or in conjunction with the Executive Director.
- Handle all of the organization’s accounting, including:
- Maintaining financial records and files
- Accounts payable and accounts receivable
- Bank and credit card reconciliation
- Journal entries
- Providing monthly financial statements, including budget variance and cash flow reports and presenting to the Finance Committee and Board
- Providing financial statements and income/expense detail to individual programs as needed
- Providing input and assist with the annual budgeting process and budget monitoring
- Preparing the organization for its annual audit
- Manage cash flow, including loans and lines of credit and report on usage to the Finance Committee.
- Lead management of personnel, including payroll and benefits administration
- Provide orientations to new staff and ongoing support to all team members regarding HR and office management issues
- Ensure efficient personnel scheduling, including tracking and monitoring hours worked, vacation/leave taken, and any outstanding attendance issues
- Maintain complete personnel files
- Provide input to Executive Director and assist with management level issues
- Maintain and update employee manual as necessary.
- Ensure performance reviews are scheduled and completed.
- Manage enrollments and policies for employee benefits including health insurance, short-term disability insurance, and 401(k) plan
- Ensure compliance and timely filing of all 401(k) plan requirements
Grants management and financial reporting
- Develop and maintain a grants management filing system complete with contracts and schedules of reports due
- Meet regularly with staff teams to review budgets-to-actual numbers ahead of quarterly reporting deadlines; schedule proactively before reports are due
- Complete or review all financial reports for grants via paper and online reporting systems and provide all required documentation
- Ensure compliance with federal, state, and local grant requirements
- With the Executive Director, prepare for monthly Board of Directors meetings
- Participate in the management team, all staff meetings and other Southeast CDC events, as required.
- Maintain and update all Board member files
- Manage technology and facility needs and contracts, including IT, janitorial, snow removal, or other maintenance vendors
- Assist with a range of transactions including property sales and leases
- Manage rent and other related payments from tenants
- Support fundraising efforts and identify and solve gaps in the organizational budget
- Ensure that all governmental reports for payroll, information tax return, census, etc. are filed on a timely basis
- Ensure that all required annual licenses and permits are filed
- Work with broker to ensure all organizational insurances needed are in force
- Maintain vendor relations files and review contracts
- Facilitate resolutions to any legal issues
Education, Knowledge, Skills and Experience
- Minimum Bachelors’ degree from an accredited college; accounting/finance focus
- 10 years of experience in nonprofit accounting and financial management
- Experience working with government grants preferred
- Excellent computer and related software proficiency; MS Office (Excel, Word), QuickBooks, payroll processing
- Excellent interpersonal, organizational and verbal/written communication skills; ability to communicate and empathize with individuals of diverse backgrounds
- Ability to maintain confidentiality, manage multiple priorities, and project a professional image to external contacts
- Be self-directed, anticipating opportunities and challenges before they arise and proactively tackling those issues with minimal supervision; exercise considerable initiative, discretion and judgment in executing the functions of the job
Southeast CDC staff are still mostly working remotely. The Director of Finance and Administration comes to the office one day a week to manage checks, collect bills and handle other administrative duties. Southeast CDC will provide a laptop and printer to facilitate work at home.